TITLE: Administrative Assistant
SUPERVISOR: Chief Executive Officer
HOURLY RATE: Pay is competitive and negotiable based on your experience.
SUMMARY
Lake States Vending is the leading bar sports, gaming & entertainment industry service provider in supplying services such as amusement machines, pull tab machines, ATMs, pool tables, dart boards, jukeboxes, redemption games, bar sports and leagues. We currently serve over 300+ SE Wisconsin businesses including restaurants, bars, clubs, bowling alleys, and more. Our customers and the quality service and equipment we provide them are our #1 priority.
Lake States Vending is seeking a professional, organized, and proactive Administrative Assistant to join our team. This full-time position is ideal for a motivated individual who thrives in a fast-paced environment and excels at managing multiple priorities while maintaining exceptional attention to detail. The successful candidate will serve as a key support resource for our administrative office, demonstrating outstanding communication, customer service, and problem-solving skills while interacting with employees, customers, vendors, and management. We are looking for a self-starter who can work independently, maintain a high level of professionalism, and contribute to the continued success of our organization. Experience in administrative support, customer service, accounting, finance, or human resources is highly valued.
POSITION RESPONSIBILITIES
- Provide administrative support to the CEO, leadership team, and administrative office.
- Schedule appointments and meetings.
- Collect, sort, and distribute incoming mail and packages.
- Running miscellaneous business errands.
- Process collections/deposits.
- Maintain monthly office equipment cleaning schedules and ensure completion of assigned tasks.
- Create, organize, and maintain electronic and physical business filing systems.
- Process ATM payments and maintain accurate records and supporting documentation.
- Maintain complete stock of all office supplies and accuracy of inventory.
- Conduct research and prepare information, reports, and documents as requested.
- Serve as support for general office inquiries and provide exceptional customer service.
- Contribute to development and maintain office systems & processes binder.
- Coordinate the marketing and sale of used equipment, including listing preparation and customer communication.
- Maintain organization and cleanliness of dedicated office areas.
- Track and record vehicle odometer mileage for multiple companies.
- Update and maintain employee training records and training history documentation.
- Order, organize, and track company apparel inventory.
- Monitor and maintain first aid supply inventory and reorder supplies as needed.
- Organize and reconcile company credit card receipts and related documentation.
- Record meeting minutes and distribute notes when requested.
- Assist with special projects and company initiatives as assigned.
- Perform other duties and responsibilities as assigned to support business operations.
MINIMUM REQUIREMENTS
- High school diploma or equivalent required.
- Minimum of 2–4 years of experience in an administrative, customer service, office management, or related role.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Valid driver's license with a clean driving record.
- Must be comfortable working with and handling cash in a secure and accurate manner.
- Previous cash handling experience is a plus, but not required.
BENEFITS
Lake States Vending offers a competitive benefits package designed to support the health, well-being, and financial security of our employees, including:
- Comprehensive insurance coverage, including medical, dental, vision, and additional supplemental benefits.
- 401(k) retirement plan with a 3% company match.
- Health Savings Account (HSA) eligibility.
- Paid holidays and paid time off (PTO).
- Cell phone benefit, including either a company-provided phone or reimbursement of a portion of your monthly phone bill.
Job Type: Full-time
Pay: $16.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
