Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring that office functions run smoothly and efficiently. Your energetic approach and attention to detail will support administrative tasks, enhance communication, and contribute to a productive work environment. This paid position offers an exciting opportunity to develop your skills in a small office environment while gaining customer support skills in a collaborative setting. It is a casual environment with no formal dress code, music playing throughout the day and overall sense of teamwork throughout the facility.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
- Perform data entry and maintain accurate records using Quickbooks, spreadsheets, Microsoft Office, Google Workspace, and other productivity software.
- Support bookkeeping tasks such as invoicing, billing, and basic financial record keeping with QuickBooks or similar accounting tools.
- Assist with filing, document proofreading, and maintaining organized physical and digital filing systems.
- Provide exceptional customer service by responding promptly to inquiries via phone or email, offering support or directing questions appropriately.
- Coordinate office supplies procurement, manage office management duties, and ensure the workspace remains efficient and welcoming.
Requirements
- Proven experience in an office environment with clerical or administrative responsibilities, 3 years minimum.
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
- Demonstrated experience with data entry, proofreading, and maintaining accurate records.
- Exceptional communication skills both via phone etiquette and client interaction; bilingual abilities are a plus.
- Knowledge of office management procedures along with technical proficiency in office equipment such as multi-line phones and scanners.
- Previous experience as a receptionist or personal assistant is preferred
- Ability to prioritize tasks efficiently while maintaining attention to detail; time management skills are essential.
Join us as an Office Assistant where your enthusiasm for organization and customer service will make a meaningful impact every day! This role is perfect for someone eager to grow professionally while supporting a vibrant team dedicated to excellence in office operations.
Our hours are Monday - Thursday 8 am to 5 pm, Friday 8 am to noon. 40 hours/week, but half day Fridays!
Pay: From $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Application Question(s):
- How many years of Quickbooks experience do you have?
Work Location: In person
