Description:
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, expense reports, and account reconciliations for a multi-physician medical practice. This position plays a critical role in maintaining financial accuracy, ensuring compliance with company policies, and supporting the overall accounting function. The ideal candidate will have a strong understanding of accounts payable processes, experience working in a healthcare environment, and proficiency with Sage Intacct.
Requirements:
Accounts Payable Processing
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Review, verify, and process vendor invoices for accuracy, proper authorization, and coding.
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Enter invoices into Sage Intacct and ensure timely payment according to vendor terms.
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Prepare and process weekly check runs, ACH payments, and wire transfers.
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Maintain vendor files, including W-9 forms and payment information.
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Resolve invoice discrepancies and vendor inquiries in a professional and timely manner.
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Monitor accounts to ensure payments are current and identify any outstanding issues.
Reconciliation and Reporting
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Reconcile vendor statements and investigate discrepancies.
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Assist with month-end closing activities.
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Maintain accurate records and supporting documentation for all transactions.
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Prepare accounts payable reports and analyses as requested by management.
Compliance and Internal Controls
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Ensure compliance with company policies, accounting standards, and internal controls.
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Maintain confidentiality of financial and business information.
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Assist with annual audits by providing requested documentation and support.
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Support 1099 reporting processes and year-end vendor compliance requirements.
Administrative Support
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Collaborate with physicians, department managers, and vendors to resolve payment-related issues.
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Assist with process improvements to increase efficiency and accuracy within the accounts payable function.
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Perform other accounting and administrative duties as assigned.
Qualifications
Required
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Minimum of two (2) years of Accounts Payable experience.
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Experience using Sage Intacct accounting software.
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High school diploma or equivalent.
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Strong understanding of general accounting principles and accounts payable procedures.
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Proficiency in Microsoft Office, particularly Excel.
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Excellent attention to detail and organizational skills.
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Strong verbal and written communication skills.
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Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Preferred
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Associate's or Bachelor's degree in Accounting, Finance, or related field.
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Experience in a physician practice, healthcare organization, ambulatory surgery center, or medical services environment.
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Experience with multi-entity accounting structures.
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Knowledge of healthcare vendor management and contract administration.
Key Competencies
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Accuracy and attention to detail
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Financial integrity and accountability
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Time management and organization
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Problem-solving and analytical thinking
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Professional communication
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Team collaboration
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Confidentiality and discretion
Physical Requirements
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Ability to sit for extended periods while working at a computer.
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Ability to occasionally lift up to 15 pounds.
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Ability to perform repetitive keyboard and data entry tasks.
Work Environment
This position operates in a professional medical practice office environment and requires regular interaction with physicians, management, vendors, and administrative staff.
Compensation and Benefits
Compensation is commensurate with experience and qualifications. The practice offers a competitive benefits package, including health insurance, paid time off, retirement plan participation, and other employee benefits as applicable.
