Overview
Mobile Rescue LLC is a growing heavy-duty truck repair company specializing in mobile roadside assistance, fleet maintenance, diagnostics, and shop repairs. We pride ourselves on providing fast, dependable service to keep our customers on the road.
We're looking for a highly organized, dependable Office Administrator/Service Coordinator to become an essential part of our team. This position is ideal for someone who enjoys helping customers, multitasking, and working in a fast-paced environment.
Duties
- Manage daily office operations, including filing, front desk duties, multi-line phone systems, and calendar management to ensure efficiency and professionalism.
- Coordinate service appointments, schedule management, and vendor relationships to maintain smooth workflow and timely project execution.
- Oversee bookkeeping and accounting tasks using accounting software such as QuickBooks, including invoicing, expense tracking, and financial record keeping.
- Handle human resources functions like onboarding new staff, training & development initiatives, and maintaining confidential personnel information.
- Support event planning efforts for meetings, company functions, or community outreach activities to promote team engagement.
- Assist with payroll processing and budgeting activities to ensure accurate financial management aligned with organizational goals.
- Communicate effectively with clients and vendors through professional client communication practices while managing office supplies and vendor relations.
Experience
- Proven experience in office management or administrative roles within a professional environment.
- Demonstrated supervisory experience with team management responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with spreadsheets for data organization and reporting.
- Familiarity with accounting and financial software such as QuickBooks or other bookkeeping tools.
- Strong organizational skills with the ability to handle multiple priorities efficiently in a fast-paced setting.
- Excellent communication skills—both verbal and written—and phone etiquette for interacting with clients, vendors, and team members.
- Experience in medical office management or similar environments is a plus but not required.
- Knowledge of clerical tasks such as filing, data entry, and managing multi-line phone systems is essential.
- Ability to handle confidential information discreetly while maintaining high standards of professionalism.
Join us in this energetic role where your organizational prowess and proactive attitude will drive our office’s success! We value dedicated professionals eager to contribute their skills in a vibrant work environment focused on excellence and growth.
Pay: $13.00 - $18.00 per hour
Benefits:
Work Location: In person
