Job Summary
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple tasks efficiently. Bilingual abilities are a plus, enabling effective communication with diverse clients and team members. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and professional environment.
Duties
- Welcome visitors and clients with a friendly, professional demeanor, providing excellent customer service at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries to appropriate personnel
- Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
- Utilize Microsoft Office Suite and Google Workspace for scheduling, correspondence, and document creation
- Assist with calendar management and appointment scheduling for staff or medical/dental practitioners as needed
- Perform basic bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes
- Support office management tasks such as supply ordering, maintaining cleanliness, and organizing files for efficiency
Experience
- Prior office experience in administrative or clerical roles is essential, preferably within a healthcare or professional setting such as dental or medical offices
- Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Excellent phone etiquette and customer support skills to handle inquiries professionally and courteously
- Bilingual capabilities are highly desirable to facilitate communication with a diverse clientele
- Experience with office management functions such as calendar coordination, filing systems, and basic bookkeeping is preferred
- Personal assistant experience or familiarity with medical/dental receptionist duties will be considered an asset
Join us in creating a welcoming environment where professionalism meets efficiency! This role offers the chance to grow your administrative expertise while making a meaningful impact every day.
Pay: $25.00 - $30.00 per hour
Benefits:
Work Location: In person
