Company Overview
Dennis & Co Auto Group is a leading automotive dealership network operating across multiple brands and locations in the region. With a diverse portfolio that includes new and used vehicle sales, collision centers, real estate holdings, and innovative retail ventures, the company is committed to delivering exceptional service and growth opportunities for its team members.
Job Description:
We are seeking a detail-oriented Accounts Payable Clerk to support accounts payable activities across our dealership group, ensuring timely and accurate processing of vendor invoices and payments. This role is integral to maintaining organized financial records and supporting the day-to-day AP operations of our finance team.
The AP Clerk will work closely with the AP Lead and Controller to support process compliance, accurate record-keeping, and timely vendor payments as the company continues to grow.
Key Responsibilities:
Accounts Payable Operations
- Process accounts payable transactions accurately and efficiently across dealership entities
- Ensure invoices are properly coded, approved, and processed in accordance with company policies
- Process payments in accordance with approved AP schedules and company payment policies
- Flag and escalate past-due, disputed, or exception items to the AP Lead or Controller
Cash Management & Controls
- Follow established payment terms, scheduled pay runs, and approval procedures
- Maintain accurate AP records to support cash visibility and reporting
- Maintain accurate, audit-ready documentation in accordance with internal controls
- Maintain compliance with AP, T&E, CAPEX, and purchasing policies
Systems, Automation & CDK DMS Responsibilities
- Enter and process invoices within CDK DMS, including invoice entry, GL coding, and AP reporting
- Familiarity with dealership-specific AP document types is a plus, including parts statements, factory payables, and floorplan-related invoices
- Use spend management tools (e.g., Ramp) to support invoice intake, matching, and payment processing
- Support the team in transitioning away from paper-based processes where possible
- Identify and flag opportunities to improve AP accuracy and efficiency
Vendor & Internal Stakeholder Management
- Serve as the primary point of contact for vendor payment inquiries and issue resolution
- Coordinate with dealership operations, accounting, and corporate finance to resolve discrepancies
- Ensure vendor records, payment terms, and supporting documentation are accurate and up to date
- Support month-end close activities, including AP accruals, reconciliations, and reporting
Qualifications :
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 1-3 years of accounts payable or accounting experience
- Experience with CDK DMS preferred; dealership AP experience a plus
- Familiarity with AP automation tools or spend management platforms is a plus
- Experience in an automotive dealership or multi-entity environment preferred
- Strong understanding of internal controls, payment terms, and AP best practices
- Basic proficiency in Excel and comfort learning new accounting systems
- High attention to detail and ability to manage multiple priorities
- Strong communication skills and ability to work cross-functionally
Key Competencies:
- Cash discipline and control-oriented mindset
- Process improvement and automation focus
- Strong organizational and follow-through skills
- Collaborative and professional when working with vendors and internal teams
- Comfort operating in a fast-paced, deadline-driven environment
Reporting Relationship:
- Reports to the AP Lead or Controller
- Works closely with the AP Lead, dealership accounting teams, and vendors
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
