POSITION SUMMARY:
The Legal Assistant provides high‑quality administrative and legal support to attorneys across our Government Relations Practice Group. This role requires strong organizational and multi-tasking skills, attention to detail, and the ability to manage competing priorities in a fast‑paced professional services environment. Legal Assistants maintain regular contact with clients, attorneys, and firm staff while upholding the highest standards of professionalism, confidentiality, and client service.
EDUCATION & EXPERIENCE:
-
Associate degree or equivalent combination of education and experience required
-
1 year of Legal Assistant, Government Relations, or work in Legal Services industry
-
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) with speed and accuracy
-
Experience with document management systems, calendars, billing systems, and general office technology preferred
-
Experience with EDMS and other filing systems preferred but not required
ESSENTIAL DUTIES & RESPONSIBILITIES:
Essential functions are the primary responsibilities of the position and may be performed with or without reasonable accommodation.
-
Prepare, edit, format, and proofread correspondence, memoranda, reports, and other legal or business documents from written or oral instructions
-
Draft routine correspondence and standardized legal or business documents as appropriate
-
Manage attorney calendars, schedules, and deadline reminders
-
Monitor, review, process, and distribute incoming and outgoing mail and electronic communications in a timely and accurate manner
-
Open, organize, maintain, and close client and administrative files in accordance with firm policies, including coordinating conflict checks and retention procedures
-
Serve as a professional point of contact for clients, visitors, attorneys, and staff; maintain positive working relationships and observe strict confidentiality
-
Coordinate meetings, appointments, travel arrangements, and related logistics for assigned attorneys
-
Support timekeeping and billing processes, including proofreading invoices and assisting with timely submission of attorney time
-
Perform general administrative and office support tasks as needed to support practice and firm operations
-
Complete additional duties as assigned based on business and practice needs
-
Track and manage CLE credits, monitor deadlines, and send reminders to attorneys for compliance.
-
Support and manage attorney marketing efforts, including overseeing client relationship management.
-
Assist in the execution of special projects and initiatives.
-
Contribute to cross-functional projects that impact various aspects of the business.
KNOWLEDGE, SKILLS & ABILITIES:
-
Strong organizational and multi-tasking skills with the ability to manage multiple tasks, deadlines, and priorities efficiently
-
Excellent attention to detail, including strong proofreading and document-quality skills
-
Effective written and verbal communication skills
-
Demonstrated discretion and judgment in handling sensitive and confidential information
-
Proficiency in standard office and legal technology including document management, printing, scanning, and copying systems
-
Ability to adapt to changing workflows, responsibilities, and practice-specific requirements
-
Ability to work independently as well as collaboratively within a team environment
ADDITIONAL ROLE EXPECTAIONS
-
Passion for politics, political discussion, and government relations
-
Additional support needed during Government Session (January to early May)
-
This position is primarily performed in an office environment
-
Work may occasionally require more than 40 hours per week, including irregular hours, to meet business or client needs
-
Ability to sit, stand, use a computer, and operate standard office equipment for extended periods
