Position Summary
American Spraytech is seeking a detail-oriented and proactive Accounts Receivable Associate with a strong emphasis on cash collections. This role is responsible for managing customer accounts to ensure timely payment of outstanding invoices, reducing past due balances, and maintaining strong customer relationships while supporting the overall cash flow objectives of the organization.
The ideal candidate should be organized, persistent, and comfortable in working in a fast-paced environment as well as communicating with customers at all levels to resolve payment delays, invoice discrepancies, and account issues.
Key Responsibilities
· Responsible for a portfolio of customer accounts and actively follow up on outstanding invoices.
· Contact customers via email and phone if needed to obtain payment status and resolve past due balances.
· Review aging reports daily and prioritize collection efforts based on risk and aging.
· Escalate high-risk accounts and significant payment delays to management.
· Follow up on disputed invoices and work with internal departments to facilitate resolution.
· Provide customers with invoice copies, supporting documentation, PODs, statements, and other requested information.
· Maintain professional relationships with customer Accounts Payable and Procurement teams.
· Assist in reducing Days Sales Outstanding (DSO) through consistent follow-up and proactive communication.
· Cash Applications – Apply daily cash receipts accurately and timely.
- Create and issue customer invoices accurately and in a timely manner.
- Prepare and process credit memos as needed with the appropriate supporting documentation and approvals.
Administrative Responsibilities
· Prepare customer account statements and aging schedules.
· Assist with month-end Accounts Receivable close activities.
· Support audit requests and documentation as needed.
· Collaborate with Customer Service, Procurement, and Operations to resolve customer issues impacting payment.
· Provide support on special projects and perform other accounting tasks as assigned to meet departmental needs.
Qualifications
Associate in accounting, Finance, or Business preferred.
3+ years of Accounts Receivable and collections experience.
Manufacturing environment preferred.
Experience working with large national accounts is a plus.
Skills & Competencies
Strong verbal and written communication skills.
Highly organized with exceptional attention to detail.
Ability to manage multiple customer accounts simultaneously.
Strong analytical and problem-solving abilities.
Ability to work independently while collaborating with cross-functional teams.
This position plays a critical role in supporting the company's cash flow by ensuring timely collections while maintaining positive customer relationships and providing outstanding service.
Pay: $52,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- On-site gym
- Paid sick time
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
