Founders Title LLC is seeking an Administrative Assistant in Fitchburg, WI! Come join an incredible team of professionals and a top title company with extensive benefits!
DUTIES AND RESPONSIBILITIES
- Facilitate the daily opening and securing of the office premises.
- Manage the procurement and ordering of necessary office supplies.
- Maintain office cleanliness through a structured weekly cleaning schedule.
- Provide professional telephonic support and reception services.
- Oversee the sorting and distribution of mail and relevant documentation to the respective Closers.
- Ensure all conference rooms are prepared and professionally presented for client meetings.
Client and File Management
- Perform comprehensive order entry tasks, including file initialization and digital scanning for SoftPro submission.
- Formalize requests for comprehensive client information and maintain accurate data entry within files.
- Maintain consistent communication with all customers and clients.
- Manage and respond to all professional electronic correspondence.
- Prepare and distribute Buyer Information and Title Direction documents (without template).
- Prepare and distribute Authorization and FIRPTA documentation to sellers.
- Conduct follow-up procedures regarding outstanding forms and expired documentation.
Closing Coordination and Support
- Coordinate the scheduling of closings
- Provide monthly reports detailing room costs and rentals for RECS.
- Coordinate the printing of documentation for Closers and facilitate the forwarding of materials to SoftPro.
- Coordinate the acquisition of payoff statements and final water assessments.
- Produce closing videos for all sessions conducted at the Founders Office.
- Request verbal verification of closings each day as they are received.
- Run to banks to make customer proceeds deposits at close when requested.
- Scan and enter all payoff and package receipt on closed files.
- Review every closed file for 1099 accuracy, checking for missing signatures and verifying the correct check box is marked.
Title and Recording Support
Support Title Examiners by:
- Sending updated Commitments.
- Retrieving information required for commitment issuance.
- Order Special Assessment Letters when Q-tax does not provide the information.
- Manage electronic recording processes, including county submissions and subsequent distribution to lenders and clients.
EDUCATION, EXPERIENCE, LICENSING
- High school diploma or equivalent.
Job Type: Full-time
Ability to Relocate:
- Fitchburg, WI 53711: Relocate before starting work (Required)
Work Location: In person
