We are currently seeking a highly organized and detail-oriented Administrative Assistant to support our Survey Department. This is a fast-paced, high-volume role that requires strong data entry skills, the ability to manage multiple priorities, and a high level of accuracy.
The ideal candidate thrives in a busy environment, can stay focused under pressure, and takes pride in producing accurate, timely work.
Key Responsibilities:
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Enter and maintain job data and documentation in internal systems
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Perform high-volume scanning and document management
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Manage and track a large volume of emails daily
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Process and generate invoices for completed jobs
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Prepare and update schedules
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Order title reports and supporting documentation
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Process existing jobs and input new orders
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Client interaction
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Provide administrative support across departments as needed
What It Takes to Succeed:
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Ability to work efficiently in a fast-paced, deadline-driven environment
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Strong attention to detail and commitment to accuracy
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Proven ability to manage multiple tasks and shifting priorities
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Excellent organizational and time management skills
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Strong written and verbal communication skills
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Self-motivated with a sense of urgency and accountability
Qualifications:
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Proficiency in Microsoft Office (Word, Excel)
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Previous administrative or data entry experience preferred
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Experience handling high-volume workloads is a plus
Benefits, Incentives & Career Development:
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Medical, Dental, and Vision coverage with generous employer contribution
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Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
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401(k) with employer match
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9 Paid Holidays
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3 Weeks Paid Vacation (prorated first year)
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Monthly employee appreciation events
