Company Overview
Scouting America is a leading youth-serving organization dedicated to instilling character, leadership, and life skills in young people across the nation. We are committed to empowering youth through engaging programs and community involvement, fostering growth and development for future generations.
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in managing daily operations and strategic initiatives. This paid position offers an exciting opportunity to work closely with senior leadership, coordinate essential projects, and ensure seamless office functionality. The ideal candidate will bring exceptional administrative skills, technical proficiency, and a passion for supporting organizational success.
Responsibilities
- Manage the CEO’s calendar, scheduling, travel arrangements, and meeting logistics with a high degree of discretion.
- Draft, edit, and proof executive-level communications, reports, and presentations for internal and external stakeholders.
- Prepare and maintain confidential documents, board materials, and strategic reports.
- Anticipate the CEO’s needs and proactively ensure priorities and deadlines are met.
- Coordinate Executive Board and committee meetings, including agenda preparation, material distribution, and accurate documentation of minutes.
- Support CEO in donor communications, stewardship, and engagement initiatives.
- Represent the CEO and organization with professionalism in interactions with donors, partners, and stakeholders.
- Organize and maintain executive filing systems and confidential records.
- Support special projects, strategic initiatives, and high-profile events as directed by the CEO.
Skills
- Proven experience as an executive assistant or personal assistant supporting C-suite executives in fast-paced environments.
- Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
- Technical proficiency in productivity software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and video conferencing platforms.
- Excellent communication skills with professional phone etiquette and the ability to collaborate across teams.
- Experience with event planning, project coordination, bookkeeping (QuickBooks), data entry, and clerical tasks.
- Familiarity with office management procedures such as filing systems, multi-line phone systems, Microsoft Outlook Calendar management, DocuSign for document signing processes.
- Demonstrated attention to detail through proofreading and transcription skills; ability to handle confidential information discreetly.
Qualifications:
- Bachelor’s degree or equivalent experience
- Minimum 5–7 years of executive-level administrative experience, preferably supporting a CEO or senior executive.
- Exceptional organizational, communication, and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).
- Proven ability to handle sensitive and confidential information with discretion. Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
Preferred Attributes:
- Experience supporting a board of directors or executive leadership team.
- Familiarity with Scouting or youth-serving nonprofit organizations.
- Skilled in donor relations, event coordination, or fundraising support.
- Proactive, professional, and highly collaborative, with the ability to anticipate executive needs.
Why Join Us:
- Opportunity to support the CEO of a mission-driven organization impacting youth leadership and development.
- Competitive salary commensurate with experience.
- Comprehensive benefits package including medical, dental, vision, retirement, and paid time off.
.Join us at Scouting America to make a meaningful impact while advancing your career in a dynamic environment that values dedication and excellence!
Pay: $56,172.15 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
