Job Summary
We are seeking a highly organized and personable Receptionist to join our dynamic team. This role is essential in creating a welcoming environment for clients, visitors, and staff while managing a wide range of administrative and clerical tasks. The ideal candidate will be fluent in two languages, possess excellent communication skills, and demonstrate proficiency in office management and customer service. This position offers an opportunity to contribute to the smooth operation of our office while supporting diverse administrative functions.
Duties
- Greet visitors and clients professionally, ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and courteously
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems, data entry, and document proofreading to ensure accuracy
- Assist with calendar management, appointment scheduling, and personal assistant tasks
- Support office management activities such as inventory tracking and supply ordering
- Utilize computer skills with Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative functions
- Provide customer support by addressing inquiries promptly and professionally
- Perform clerical duties including typing, proofreading, filing, and data entry
- Maintain professionalism with phone etiquette and effective communication in both languages
- Support bookkeeping activities such as basic bookkeeping tasks and record keeping
Experience
- Prior office experience or administrative support roles preferred
- Proven experience with front desk operations and multi-line phone systems
- Bilingual proficiency is a plus
- Demonstrated computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and basic accounting software such as QuickBooks
- Strong organizational skills with the ability to prioritize tasks efficiently
- Experience in customer service or client-facing roles emphasizing professionalism and interpersonal skills
- Familiarity with clerical tasks including proofreading, filing, data entry, and calendar management
- Knowledge of bookkeeping practices such as record keeping and basic bookkeeping is advantageous
This position is an excellent opportunity for motivated individuals seeking to develop their administrative expertise within a supportive environment. We welcome candidates who are committed to delivering exceptional customer service while maintaining efficient office operations.
Pay: $15.00 - $16.00 per hour
Work Location: In person
