Executive Assistant | Financial Services
A fast-paced, high-performing investment firm is seeking a refined and resourceful Executive Assistant to join their Los Angeles office. This is a confidential search for a sharp, proactive professional who excels under pressure and brings a high level of discretion, judgment, and attention to detail. This role is ideal for someone who thrives in a professional, client-facing environment and has a proven track record supporting senior executives. If you are highly organized, anticipate needs before they arise, and take pride in flawless execution, this is a rare opportunity at the center of a high-performing financial organization.
What You'll Do:
- Provide high-level administrative support to senior executives
- Manage demanding calendars and coordinate complex, high-volume scheduling
- Arrange and oversee detailed, multi-leg domestic and international travel itineraries
- Prepare materials and coordinate logistics for meetings, presentations, and events
- Handle inbound communications with professionalism, confidentiality, and a solutions-oriented mindset
- Process expense reports and monitor reimbursements with precision
- Support office operations and help coordinate team events and special projects
- Act as a liaison between executives, internal teams, and external partners
What We're Looking For:
- 5+ years of executive-level EA experience, ideally within financial services or a similarly fast-paced professional environment
- Exceptional organizational skills with the ability to manage competing priorities seamlessly
- Polished written and verbal communication skills with a keen eye for detail
- High level of discretion and professionalism when handling sensitive and confidential information
- Proactive, solutions-oriented mindset with strong follow-through
- Tech-savvy and proficient in Microsoft Office Suite
- Bachelor's degree preferred
Pay: $100,000.00 per year
Work Location: In person
