Office Administrator / Business Coordinator
Fox Equipment – Clare, MI
Job Type: Full-time or Part-time
Location: 602 Industrial Drive, Clare, MI 48617
Join Our Growing Team
Fox Equipment is a locally owned heavy equipment rental, sales, service, and transportation company serving contractors, businesses, municipalities, and homeowners throughout Michigan.
As our company continues to grow, we're looking for an organized, dependable, and motivated Office Administrator / Business Coordinator to become an important part of our team. This position is ideal for someone who enjoys variety—no two days are exactly alike. You'll work closely with ownership and every department of the company, helping keep our office running efficiently while providing outstanding customer service.
This role can be full-time or part-time depending on the experience and availability of the right candidate.
What You'll Do
Responsibilities may include:
- Answer and direct incoming phone calls
- Greet customers and vendors
- Assist customers with rentals, sales, and service inquiries
- Prepare rental agreements and customer paperwork
- Maintain organized customer and employee files
- Assist with payroll preparation and employee records
- Process accounts payable and accounts receivable
- Prepare invoices and collect payments
- Assist with QuickBooks Online data entry
- Maintain business licenses, registrations, insurance renewals, and compliance records
- Organize DOT, trucking, and equipment documentation
- Coordinate office supplies and administrative needs
- Assist with work orders and service department paperwork
- Order office and shop supplies as needed
- Schedule meetings and maintain company calendars
- Assist with social media posts and equipment listings
- Create reports, forms, and spreadsheets
- Help develop and improve office procedures
- Perform general administrative duties to support daily operations
As the company grows, this position will continue to evolve with additional responsibilities and opportunities for advancement.
We're Looking For Someone Who Is:
- Highly organized and detail-oriented
- Friendly and professional
- Dependable and trustworthy
- Self-motivated with a positive attitude
- Comfortable working independently
- Able to prioritize multiple tasks
- Strong communicator, both written and verbal
- Willing to learn new software and processes
- Comfortable handling confidential information
Preferred Qualifications
- Previous administrative or office experience
- Experience with QuickBooks Online (preferred but not required)
- Microsoft Office (Word, Excel, Outlook)
- Strong computer and organizational skills
- Experience in construction, trucking, equipment rental, agriculture, or a related industry is a plus
Why Work at Fox Equipment?
We are a growing family-owned business where every employee plays an important role. We believe in honesty, teamwork, excellent customer service, and creating an enjoyable workplace where employees can grow with the company.
Benefits May Include
- Competitive pay based on experience
- Full-time or part-time opportunities
- Paid Time Off
- Paid Holidays
- Simple IRA with Company Match
- Opportunities for advancement
- Stable, year-round employment
- Friendly, team-oriented work environment
If you're someone who enjoys staying organized, solving problems, and helping a growing business succeed, we'd love to hear from you.
Apply today and become part of the Fox Equipment team!
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
