JOB PURPOSE
- Support and assist the accountant manager with daily tasks in Contador Miami's office.
- Receive, process, manage and file paperwork.
- Attend to clients via email, phone call, and in person.
- Use Leafnet as the primary tool to manage clients and related services.
SKILLS AND QUALIFICATIONS
- Bachelor's degree or equivalent
- One year of experience as administrative assistant or a related field.
- One year of experience as accountant/financial specialist or a related field.
- Knowledge on tax preparation
- Must be analytical and resourceful.
- Must have the ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- English desired, Spanish is a must.
- Above average time-management skills.
- Great interpersonal skills.
- Attention to detail and organization are critical to this role.
- Excellent organizational and analytical skills, multitasking skills, and priority criteria.
- Be proactive and self-driven to fulfill all job responsibilities without close supervision.
- Customer service orientation is a must.
- Ability to multitask and perform duties outside of the scope of work when necessary.
- Proficient in Microsoft Office and Teams environment.
RESPONSIBILITIES AND SPECIFIC DUTIES
- Serve as liaison between clients and the accountant manager. This includes receiving and screening phone calls and visitors, answering with tact and diplomacy, taking messages, and directing calls appropriately.
- Coordinate work with other staff as needed.
- Make calls to governmental offices.
- Perform some accounting duties, like tax return preparation and bookkeeping reviews.
- Maintain active communication with corporate departments.
- Prepare and maintain tasks and databases report.
- Provide constant feedback to the accountants and sales team, ensuring internal communication for a more efficient process.
- Maintain the confidentiality of company and client information in accordance with established policies.
- Perform other duties and special projects as assigned by the department head.
- Customer service: This position requires direct communication with clients.
- Schedule meetings and send emails.
- Handle printing, faxing, mailing, copying, scanning, filing, and emailing documents.
- Compose and prepare letters.
- Impeccable use of Leafnet to place orders, apply payments, complete projects, and document interactions.
- Follow up with actions and services and leads.
- Determine priority of matters of attention for the accountant manager; redirect matters to staff to handle, or handle matters personally, as appropriate.
Job Type: Full-time
Pay: From $20.00 per hour
Application Question(s):
- Do you have experience working in a corporate role?
- Do you consider yourself to be a proactive person?
- Are you familiar with Microsoft Suite (excel, teams, etc)?
- Have you worked with accountants?
- Have you worked with difficult clients?
Education:
Experience:
- Tax Preparation: 1 year (Preferred)
- Administrative Assistance: 1 year (Required)
Language:
- Spanish (Required)
- English (Required)
Ability to Commute:
- North Miami, FL 33161 (Required)
Work Location: In person
