Position Overview
The Benefits Administrator function within the Olympic Authority’s organization is the centralized location to oversee maintenance of employee benefits. This position is responsible for directing and planning the day-to-day operations of group benefits programs to include but not limited to health, dental, vision, long-term disability, life insurance, worker’s compensation, retirement benefits. The administrator provides excellent customer service for both employees and retirees of the Olympic Authority. The administrator continually works to improve existing programs and supervises and monitors benefits administration. The Benefits Administrator reports to the Olympic Authority’s Director of People & Organization Development.
Duties and Responsibilities
- Ensure compliance with government regulations.
- Ensure timeliness and accuracy of all employee deductions and health insurance invoices.
- Provides support to the Director during negotiations with vendors and administrators for best plans, options and rates.
- Provide full payroll coverage in the absence of the Payroll Administrator, ensuring accuracy, compliance, and timely completion of all payroll functions.
- Serves as a lead contact for all plan vendors and third-party administrators.
- Document and maintain administrative procedures for assigned benefits processes.
- Processes benefits enrollments, COBRA, terminations and changes.
- Maintain employee benefit files and updates employee records.
- Compile employee data and process monthly billings for payment of all related invoices.
- Organize and distribute information for enrollments, open enrollments and summary descriptions.
- Prepare and track disability and paid family leave for Management Confidential employees to include quarterly invoices.
- Enter benefit transactions and ACA information in the ISolved Payroll system.
- Process funding and deposits for Health Savings account.
- Prepare journal entries, in conjunction with the Finance office, for worker’s compensation, HRA and FSA usage, and coding of annual retirement invoices.
- Prepare annual purchase requisitions for all health insurance costs.
- Calculate and prepare invoicing of COBRA and retirees monthly health premiums.
- Work with Actuary secured by the Olympic Authority for GASB information required for financial reporting.
- Enroll and report to NYS Retirement, information required for employees purchasing previous time worked, retirement information, Pension Integrity questionnaires.
- Ensure proper reporting, documentation and follow-up of Management Confidential worker’s compensation claims.
- Serve as back-up and a resource to the venues for worker compensation questions.
- Inform employees of their random selection for the quarterly OSHA testing
Skills and Qualifications
- 1-3+ years HR Administration with benefits preferred.
- Proficiency in Microsoft Office, Adobe
- Knowledge of HR software such as UKG, ISolved, WorkBright preferred
- Exceptional customer service
- Organizational skills and attention to detail
- Capacity to handle highly sensitive situations and information with utmost professionalism.
Salary Range and Benefits:
The salary range for the position is $58,512 and a maximum salary of $84,258 per year. The hiring range for this specific position is $58,512 - $64,363 per year. The final offer will be within the hiring range and will be dependent on qualifications and experience.
The Olympic Authority offers an excellent benefits package that includes paid leave (paid parental, sick, vacation, and personal time); paid holidays; health, dental, and vision insurances; long term disability and supplemental life insurance at preferred rates; participation in the NYS and Local Retirement Systems; and optional participation in NYS Deferred Compensation.
Interested Candidates should email a letter of interest and resume with the subject heading,
“Benefits Administrator” to:
[email protected]
Any offer of employment will be contingent upon the completion of a background check in accordance with the Olympic Authority’s Background Check Policy:
https://orda.org/wp-content/uploads/sites/7/2023/03/Background-Check-Policy.Revised.12.7.22.pdf
Background checks will be conducted by a Third-Party Administrator of the Olympic Authority’s choosing in compliance with the requirements of the New York State Fair Credit Reporting Act (General Business Law § 380) and the Federal Fair Credit Reporting Act (15 U.S.C. § 1681).
Pay: $58,512.00 - $64,363.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
