Position Summary:
The Event Operations Coordinator is responsible for the physical setup, breakdown and overall flow of events at our venue. This role is vital to ensuring that each event runs smoothly – from prepping the space and managing vendors, to coordinating timelines with other staff. The ideal candidate is proactive, reliable and comfortable working in both a logistical and customer service capacity.
Responsibilities:
· Set up event spaces based on floor plans, including tables, chairs, linens, décor and AV equipment.
· Coordinate with vendors, caterers, and internal teams to ensure timely arrivals and smooth operations.
· Coordinate with Sales team and review all BEO details for the event.
· Troubleshoot any on-site issues during events (lighting, layout adjustments, guest concerns, etc.)
· Assist wedding planner in monitoring timelines and transitions between event segments (ceremony to reception, etc.).
· Handle any last-minute changes or requests with professionalism and efficiency.
· Act as point of contact for clients during setup and breakdown, ensuring a positive experience.
· Support post-event cleanup and reset for future events.
Requirements:
· Prior experience in event operations, hospitality, or venue coordination preferred.
· Strong organizational and time management skills
· Ability to lift 50+ lbs., work on your feet for extended periods of time and handle physical labor.
· Problem-solving mindset with the ability to stay calm under pressure.
· Excellent communication skills and professional demeanor
· Flexible availability, especially evenings, weekends and holidays.
· Familiarity with floor plan and BEO software, such as Prismm or TripleSeat a plus (but not required).
Job Type: Part-time
Pay: From $30.00 per hour
Expected hours: 35 – 45 per week
Work Location: In person
