We are seeking a Recruitment Coordinator to join our team in Fremont, CA. This is a full-time opportunity offering career growth in a supportive and fast-paced environment.
Work Schedule
Monday to Friday, 8:00 AM – 5:00 PM
Key Responsibilities:
Recruitment Coordination
- Support recruiting efforts by managing applicant flow and scheduling interviews
- Conduct outreach to prospective candidates via phone and other channels
- Assist with onboarding new hires, including coordinating start dates and documentation
Payroll & HR Administration
- Process associate timecards and assist with basic payroll functions
- Distribute and manage paycards and paychecks
- Complete and maintain I-9 employment eligibility verification forms
- Track and manage employee sick leave and attendance records
- Ensure compliance with company policies and labor regulations
Office Administration
- Prepare and process client invoices
- Perform data entry, filing, and general administrative tasks
Customer Service
- Maintain a welcoming and professional environment
- Communicate effectively with clients, candidates, and internal staff
Systems & Tools
- Use CRM software to track candidates and manage recruitment activities
- Work with ATS (Applicant Tracking Systems) and related tools (ATA experience a plus)
Qualifications
Experience
- 2–4 years of experience in front desk, office coordination, or administrative roles
- Experience with recruiting and onboarding preferred
- Basic payroll and HR administrative experience (I-9s, sick leave tracking, timekeeping) strongly preferred
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong data entry accuracy and organizational skills
- Familiarity with CRM and ATS systems
Personal Attributes
- Outgoing, professional, and personable
- Strong communication and customer service skills
- Team-oriented with the ability to multitask in a fast-paced environment
Additional Requirements
- Bilingual in Spanish is a plus
- High school diploma or equivalent required
- Ability to commute to Fremont, CA (required)
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Experience:
- ATS: 1 year (Required)
- Microsoft Office: 2 years (Required)
- Multi-line phone systems: 1 year (Required)
- Recruiting: 2 years (Required)
- Payroll: 1 year (Required)
Language:
Ability to Commute:
- Fremont, CA 94538 (Required)
Work Location: In person
