Real Estate Operations & Executive Personal AssistantJob Summary
We are seeking a highly motivated, organized, and proactive Real Estate Operations & Executive Personal Assistant to join our growing team. This unique role combines real estate administrative support with high-level personal assistant responsibilities to help keep both business and personal operations running smoothly.
The ideal candidate is detail-oriented, adaptable, trustworthy, and confident in taking initiative. This position requires someone who can manage real estate transactions and client communications while also assisting with day-to-day personal tasks, scheduling, errands, and overall life organization. We are looking for someone who can step in, take charge, and help maintain structure in a fast-paced environment.
ResponsibilitiesReal Estate Operations
- Assist with real estate transactions from contract to close.
- Prepare documents, maintain records, and manage real estate administrative processes.
- Communicate with clients, vendors, contractors, escrow officers, and other parties involved in transactions.
- Update online listings, marketing materials, and social media platforms.
- Assist with property management tasks, maintenance coordination, and lease-related items.
- Help maintain compliance with real estate laws, timelines, and fair housing regulations.
- Support client relations by providing excellent customer service and prompt communication.
Executive & Personal Assistant Duties
- Manage personal and professional calendars, appointments, and scheduling.
- Coordinate family schedules, children’s activities, appointments, and events.
- Run errands including lunch pickups, deliveries, shopping, and miscellaneous tasks.
- Help organize daily routines, travel arrangements, and personal commitments.
- Assist with time management and overall household/business coordination.
- Be proactive in identifying needs and handling tasks without constant direction.
- Maintain confidentiality, professionalism, and discretion at all times.
Qualifications
- Previous experience in real estate administration, operations, executive assistance, or personal assistant roles preferred.
- Strong organizational and multitasking skills in a fast-paced environment.
- Excellent communication and interpersonal abilities.
- Self-motivated, dependable, and able to take initiative confidently.
- Ability to maintain professionalism while being assertive, organized, and solution-oriented.
- Customer service mindset with strong attention to detail.
- Valid driver’s license and reliable transportation preferred.
Ideal Candidate Traits
- Highly dependable and trustworthy
- Strong leadership and “take charge” mentality
- Positive attitude with strong problem-solving abilities
- Flexible and adaptable to changing priorities
- Comfortable balancing both business and personal responsibilities
- Energetic, professional, and able to keep operations running efficiently
Join our team and become an essential part of both our real estate business and day-to-day operations. We are looking for someone who thrives in a dynamic environment and enjoys helping create structure, organization, and success in all areas of life and business.
Pay: $25.00 - $30.00 per hour
Work Location: In person
