POSITION TITLE: Assistant Principal Secretary - Secondary School
EXEMPTION STATUS: Non-exempt
REPORTS TO: Campus Administrator
TERMS OF EMPLOYMENT: 10 months
HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69
Primary Purpose
Ensure the efficient operation of the school office and provide clerical services for administrators, teachers, and other staff.
Qualifications
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Ability to use computer and software to develop spreadsheets, databases, and perform word processing
Proficient skills in keyboarding, file maintenance and 10-key
Effective organizational, communication (verbal and written), and interpersonal skills
Knowledge of basic accounting principles
Experience
Three years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Financial Ethics
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Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
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Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace
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Act in an ethical and honest manner in all business transactions of the district.
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Maintain confidentiality of all data, files and general financial information of the district.
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Safeguard against unauthorized access to assigned computer system and electronic data.
Clerical Support
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Assist parents, students, and teachers, and administrative staff, as needed.
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Receive calls, take reliable messages and route to appropriate staff.
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Perform clerical duties as assigned.
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Maintain confidentiality.
Records, Reports and Correspondence
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Prepare written correspondence, forms, schedules and reports using personal computer.
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Compile and issue attendance warning letters to parents as needed.
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Assist administrator with student discipline in processing documentation of the incident and punishment assessed.
Student Assistance
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Provide students with information concerning attendance records and communicate with parents regarding attendance.
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Inform students of Saturday School attendance requirements and maintain records.
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Administer medication and assist students with medical needs in the absence of the nurse, as needed.
Professional Growth and Development
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Participate in professional learning, staff meetings, and special events as assigned.
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Maintain familiarity with district initiative to better serve the needs of students.
Communication
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Articulate the district’s mission and goals to the community and solicit community support.
Mental Demands/Physical Demands/Environmental Factors
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Tools/Equipment Used: Standard office equipment including computer, printer, peripherals, telephone
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Posture: Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
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Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
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Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
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Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours
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Mental Demands: Maintain emotional control under stress, work with frequent interruptions
