SUMMARY
Directs companys operations accounting activities by performing the following duties personally or through subordinate supervisors.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Directs the preparation of property level operating statements, including current monthly, quarterly and year-to-date variances. Provides executive management with high level highlights of variance analysis resulting from review of property variance analysis. Also, informs management in a timely matter of any material issue.
Ensure property level financial statements are accurate by maintaining balance sheet reconciliations on a monthly basis which would include the review of the supporting documentation prepared by Accountants. Review to be conducted both in detail by property and in a consolidated basis.
Provides management with timely review of the company's financial status and progress in various programs and activities by maintaining a monthly close check list that is updated continuously.
Directs monthly and weekly accounts receivable, accounts payable and general ledger processes to include:
Manage the monthly tenant billing process.
Manage the weekly payment of vendor invoices.
Manage the monthly closing process.
Manage the payment of payroll on a semi-monthly basis.
Manage the job cost accounting process and reporting, including maintaining the company's annual budget for all capital expenditures and expenditure detail for tenant improvements and leasing commissions on cost accounting system. On a monthly basis, ensure the cost accounting software is maintained efficiently so that the data is consistent with the accounting software and that it is documented.
Manage the lease administration process, including maintaining the company's procedure to ensure all lease information is input into the accounting software in an accurate and timely basis for effective reporting purposes.
Directs the CAM recovery billing and reconciliation process, including coordinating procedures to automate the CAM billings and provide accurate forecasting of future CAM billings and estimates.
Researches and resolves tenant-related issues relating to monthly billings or annual escalation billings.
Researches and resolves daily issues or problems relating to property level financial statements.
Coordinates with MIS Department to research and resolve accounting system software problems.
Coordinate with other departments to establish procedures to enhance effective communication between field offices and accounting by maintaining good working relationships and upholding professionalism.
Coordinates the training of accounting staff on company policies and procedures and accounting software, as necessary. Monitor staff’s performance to ensure staff understands the accounting procedures and accounting software. Conducts accounting staff meeting periodically to communicate deadlines, announce upcoming accounting changes, discuss accounting issues and keep staff informed of company/departments overall goals.
Skillfully provide solutions to technical accounting issues that may arise by identifying the issue and selecting the most appropriate solution which should be supported by standard accounting practices and company policy.
Prepares and distributes monthly calendar to field and accounting staff to establish deadlines for timely reporting purposes.
Assist with special projects, audit schedules, and coordination of tax return preparation. Ensure that all results from analysis and projects are properly documented in order to support the finding. Prepares analysis as necessary and requested by executive management.
Coordinates with management and outside auditors in the preparation and design of financial statements.
SUPERVISORY RESPONSIBILITIES
Supervises the work of Property Accountants in relation to the Accounting Operations Department, Lease Administration Department and Project Accounting Department to include hiring, training, coaching, firing and performance review.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Bachelor’s degree in Accounting required; CPA certification preferred.
· Minimum Three years real estate accounting experience required.
· Ability to utilize word processing, spreadsheet and accounting software applications to write memos and reports. Emphasis in proficiency with Microsoft Excel.
· Excellent written and verbal communication skills to write memos, letters and reports, interact orally with subordinates and other contacts inside and outside the company.
· Supervisory experience and the ability to coach and train subordinates to continually grow professionally.
· Ability to think analytically and problem solve.
· Ability to communicate effectively, establish and maintain good working relationships with departments across the company and with outside vendors including auditors, tax preparers and company attorneys.
· Ability to understand company’s business model and support operations to enhance value creation activities.
Pay: $100,000.00 - $115,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
