Job Summary
We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your proactive approach and organizational skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office
- Perform data entry, filing, proofreading, and maintain accurate records using office management software such as QuickBooks and other clerical tools
- Support office operations by managing incoming and outgoing correspondence, maintaining supplies, and organizing files
- Assist with bookkeeping tasks, including basic invoicing and record keeping for financial transactions
- Provide excellent customer support by addressing inquiries accurately and courteously, ensuring a positive experience for all visitors and callers
Requirements
- Proven office management or administrative experience with strong organizational skills
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Experience with multi-line phone systems and phone etiquette is essential
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Familiarity with QuickBooks or bookkeeping software is a plus
- Strong typing skills with attention to detail for proofreading and data accuracy
- Excellent time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
- Ability to handle clerical tasks such as filing, proofreading, calendar management, and supporting office operations confidently
Join us to be part of a vibrant team dedicated to delivering outstanding service while advancing your administrative career. We value proactive individuals who thrive on organization, communication, and making every visitor’s experience exceptional. This role is paid—an excellent stepping stone into a rewarding career in office administration!
Pay: From $13.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
