The Human Resources (HR) Assistant is responsible for handling the daily administrative duties of the HR Department. They will be responsible for assisting all HR Department personnel with any array of assignments that will include data and document management, employee onboarding, and vendor compliance. The HR Assistant has a focus on providing a high level of customer service to employee’s and will support effective and efficient operations within the HR Department.
Responsibilities are not limited to but will include policy and procedure identification and development, employee off-boarding’s, vendor program management, and HR board triage and facilitation.
Duties and Responsibilities:
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Ensures that regular and consistent communication takes place with both internal and external customers; acknowledges and addresses requests received via phone, email or company systems daily.
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Manages own time and resources to achieve identified objectives; is diligent in meeting all communicated/defined deadlines. Monitors and updates tickets/tasks/activities assigned to them in company CRM.
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Coordinates department activities and operations to secure efficiency and compliance to company policies.
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Triages department service board(s) and ensures it is accurate and relevant, providing detailed and updated information for access by department members.
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Maintains accurate and up-to-date human resource files, records, and documentation. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
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Provides frontline HR support by receiving and triaging day to day inquiries from applicants and employees relative to standard policies, benefits, hiring processes, etc. Escalates more complex questions to appropriate team members within the department.
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Provides support to all members of the HR Department. Meets objectives and deadlines as communicated; keeps members updated on the status and or completion of projects assigned.
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Oversees any compliance program protocols; handles all documentation compliance and scheduling/obtaining any medical clearances as requested. Works directly with Division/Department and/or customers, keeping all parties informed of status and requirements.
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Facilitates the scheduling and communication of all HR events such as but not limited to committee meetings, benefit enrollments, new hire orientation, and new hire check in’s etc.
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Assists with the recruitment process by screening candidates and performing phone screens when needed/requested.
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Partners with the Front Desk Coordinator to ensure phone coverage and front office support.
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Facilitates the onboarding of all new hires; ensures compliance with all pre-hire processes and documentation.
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Keeps in communication with any new hire, advising them of status and any additional requirements.
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Develops and coordinates an impactful New Hire orientation program that compliments any on-boarding training plans.
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Reviews and monitors all new hire surveys, reviewing information and escalating any concerns to HR management. Will compile feedback and provide for review to Division/Department management.
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Supports all other roles within the HR Department as well as may be required to provide phone coverage to the Front Desk (as needed).
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Participate in meetings, workshops, trainings and seminars as assigned for the purpose of performing job duties.
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Any additional duties as assigned.
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2+ in an Administrative support position
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High School Diploma or Equivalent (required)
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Bachelor's in Business or HR related field
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Ability to read, write, hear, speak, and comprehend English
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Excellent written and verbal communication skills
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Planning and organizational abilities
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Result oriented: ability to achieve the target within given time
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Ability to maintain confidentiality in all tasks and assignments
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Customer service driven
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Intermediate skill in MS Office suite
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Proficient in the use of an HRIS system and/or similar computer applications
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Punctuality and regular attendance required
Physical Demands and Work Environment:
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Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
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Ability to walk, bend, stoop, hear, and speak, daily
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Move/Transport items weighing 20 pounds, occasionally
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Stand or Sit for long periods (4+ hours), daily
At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here’s what you can expect as a member of our TRL Team:
1. Comprehensive Benefits Package: Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off
2. Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
3. Company Sponsored Events: Family-friendly events with food, games and prizes
4. Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible!
5. Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential
TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity. For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment.
TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL’s employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.
The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.
