Location: San Jose, CA
Work Schedule: Monday - Friday, 9:00 AM - 5:30 PM
Compensation: $30.00 - $38.00 per hour
Position Summary:
We are seeking a proactive, highly organized Office Manager to support a dynamic, fast-paced onsite office in San Jose. This hands-on role involves managing daily office operations, supporting employee needs, and creating an efficient, welcoming workplace environment. The ideal candidate will be resourceful, solutions-oriented, and thrive in a service-focused setting. This position offers an excellent opportunity to develop operational skills within a collaborative team environment and play a key role in maintaining a high-performing workplace.
Key Responsibilities:
- Oversee daily office operations to ensure a clean, organized, and productive environment, including managing office supplies, snack and beverage stock, and storage areas.
- Coordinate shipping, receiving, and logistics for packages and supplies.
- Maintain and troubleshoot conference rooms, shared spaces, and office equipment.
- Support onboarding processes by setting up workstations, including desks, monitors, peripherals, badges, and preparing the workspace for new hires.
- Greet visitors, manage check-in procedures, and handle visitor documentation to ensure a positive first impression.
- Organize company events, team celebrations, and employee engagement activities to foster a vibrant workplace culture.
- Partner with property management, vendors, and contractors for building maintenance, repairs, and office improvements.
- Coordinate with internal IT and external vendors for printer support, conference room technology, and equipment maintenance.
- Assist with workspace planning and office layout optimization as the organization expands.
- Support workplace safety and OSHA compliance efforts, including inspections and operational policies.
- Maintain office security, visitor protocols, and ensure adherence to safety standards and organizational policies.
Required Qualifications:
- Minimum of 3 years of experience in office management, workplace operations, facilities coordination, or related roles.
- Proficiency in Microsoft Office Suite, Outlook, Teams, and other collaboration tools.
- Proven ability to support a fast-paced office environment, preferably within technology, engineering, or operational industries.
- Strong organizational skills, with the ability to multitask and pay close attention to detail.
- Independent problem-solving skills and the ability to anticipate team needs.
- Excellent customer service and interpersonal skills with a positive, team-first attitude.
- Ability to work onsite full-time in a professional office setting.
Preferred Skills & Experience:
- Experience with OSHA compliance and workplace safety initiatives.
- Vendor management, facilities oversight, and budget experience.
- Supporting onboarding and employee logistics.
- Familiarity with visitor management systems and workplace security procedures.
At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.
Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
Work authorization: At this time, we are unable to offer employment sponsorship.
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