JOB SUMMARY
Responsible for the procurement of raw materials, communication with vendors, and ensuring quality standards of raw materials. This position has the authority to act as a purchasing agent for the Company.
ROLE AND RESPONSIBILITES
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Plan and execute raw material requirements for internal customers through ERP System.
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Reorder raw materials within lead time specifications as needed, enter purchase order with detail to quantity and cost, communicate purchase order to vendor, and confirm/update pricing as needed.
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Adherence to inventory levels based on usage, forecast, minimum and maximum inventory ranges.
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Monitor daily raw material orders/logistics to ensure on-time deliveries and efficient production.
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Contact vendors when orders do not meet our standards (Ex: out of spec, not on time, incorrect quantity)
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Maintain product reorder data including lead time, minimum order quantity, minimum and maximum inventory levels, primary and secondary vendor.
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Maintain Vendor Database with contact and ordering info for customer service and sales representatives.
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Negotiate with vendors for competitive pricing and review new products.
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Qualify new suppliers as business needs change for the organization.
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Develop and implement cost reduction programs.
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New Vendor and Product setup (price quotation and negation, raw material specs, data setup).
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Invoice approval and reconciliation by researching supplier information, invoice approval software, and ERP data.
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Maintain pricing information for the purpose of tracking and placing contracts.
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Attend weekly KPI meetings and action initiatives to improve quality, reduce cost and reduce inventory.
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Use internal Supplier Evaluation Program to monitor supplier performance.
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Assist Operations Team (Receiving/Warehouse/Production/Planning/Transport) with raw material issues, delivery and pickup times, and ensure customers and supplier are aligned.
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Work with QA to action expiring inventory, manage raw material rejections and returns, and other issues as needed.
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Due to 24-hour delivery schedules, after hours and weekend communication may be required when issues arise.
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Project Management – Develops Plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
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May preform other duties as required.
LEVEL OF RESPONSIBILITY
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Works with little supervision and work is not reviewed. Exercises discretion within areas of responsibility.
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Advises others within the organization on matters within area of expertise.
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Receive customer questions and responds within prescribed areas of knowledge.
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Position is directly responsible for generating revenue within product line or territory.
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Ineffective actions could result in significant loss of time, resources and/or could have moderate impact on the organization’s public image. Decisions or actions have a significant impact on the organization. Errors are difficult to detect and may be difficult and/or costly to correct. Decisions may have a significant impact on resources and organizational effectiveness; funding, productivity, service, quality, security of assets or external relationships may be adversely affected.
SKILL REQUIRED
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Bachelor’s degree
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Requires one - three years of experience
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On-the-job training of 0-3 months.
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Must be proficient with MS Office programs, specifically Excel and Outlook.
WORKING CONDITIONS AND PHYSICAL EFFORT
The work environment characteristics described here are representative of those a Category Buyer encounters while performing the essential functions of this job.
Physical Demands/Efforts
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Work requires little or no physical effort.
Mental & Visual Demands
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Work performed by this position requires a siginficant level of mental concentration to manage multiple complex tasks.
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Work requires frequent visual effort for extended periods of time.
Work Environment and Hazards
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Employee typically works in a normal office environment free from noise and hazards with occasional exposure to heat and cold.
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This position has limited exposure to hazards that require the exercise of caution with the little likelihood of injury.
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Less than 10% travel is required for this position. Travel may be out-of-state and occasionally require overnight stays.
Additional Information
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Demonstrated excellence in driving consistently strong profitable sales growth
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Experience working with Procurement/Supply Chain Planning
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Strong written, verbal communication and presentation skills
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Financial and business acumen
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Knowledge in chilled/refrigerated manufacturing industry
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Ability to communicate effectively with suppliers and internal customers
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Strong negotiation skills, interpersonal skills, and problem-solving ability
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Working knowledge of Purchase to Pay business process
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Strong understanding of ERP Systems
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Build and maintain relationships with internal and external stakeholders
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Ability to read and interpret raw material specifications and supplier documents
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Work independently in a face-paced environment
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Self-starter able to conceptualize and drive initiatives forward
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Positive attitude and motivated by contributing to the overall success of the team
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Obsessive attention to detail, well organized and able to juggle many projects at once
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Passionate about food
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Willing to address difficult situations head on with patience and respect
