We are a well-established restaurant chain with multiple outlets. The franchise is growing each year, adding new locations. Our corporate office supports a high-volume business where purchasing, vendor management, customer deposits/collections and financial follow-through all must be accurate.
We are hiring an Accounting Admin Assistant to work directly with our CEO on preparing sensitive financial reporting. This is not just a basic data-entry position. The right person will be trusted to review documents carefully, catch discrepancies, protect confidential information, and steadily take on more responsibility over time.
This is a strong opportunity for someone who has accounting, bookkeeping, billing, AP, AR, or administrative finance experience and wants to grow with our company.
Position Details
Schedule: Full-time, Monday through Friday, 8:00 AM to 5:00 PM
Location: On-site in Brandon, FL – This is not a remote position.
Compensation: $20–$25 per hour, depending on experience, and capability. Knowledge of Great Plains accounting system a plus.
Start Date: Immediate opening for the right person
What You’ll Do
The Accounting Admin Assistant will support the CEO with day-to-day accounting, administrative, vendor, subcontractor, and franchise matters.
Responsibilities include:
- Review purchase orders, vendor acknowledgments, invoices, and support documents for accuracy before approval or processing
- Enter vendor bills, invoices, and POS Point of Purchase reports in Great Plains.
- Reconcile vendor statements and research discrepancies.
- Communicate professionally with vendors, subcontractors, purchasing, project management, and internal leadership
- Review and maintain vendor and subcontractor records before activation, including W-9s, insurance documents, licensing, compliance information, and contact details
- Assist with A/P aging, A/R aging, A/P summaries, payment support, and recurring finance reports
- Help maintain accurate digital and physical financial records
- Assist with audits, factchecking, discrepancy resolution, and special projects assigned by the CEO and the leadership team.
- Support finance-related administrative tasks, including filing, scanning, processing mail, ordering office supplies, and keeping records organized.
- Oversee team members, uphold efficiencies and maintain good communications.
What We’re Looking For
We are looking for someone who does more than simply process paperwork. The right candidate will review details carefully, ask questions when something does not look right, and take ownership of their work.
The ideal candidate is:
- Highly detail-oriented and accurate
- Professional, well-presented, and reliable
- Strong in written and verbal communication
- Discreet with confidential financial, vendor, customer, employee, and company information
- Curious, eager to learn, and willing to take on more responsibility
- Comfortable working with invoices, statements, purchase orders, payments, deposits, and accounting records
- Able to follow structured procedures while still thinking critically
- Organized enough to manage competing priorities and follow through without constant oversight
- Comfortable interacting with vendors, customers, subcontractors, managers, and ownership
- Interested in growing into a larger accounting, finance, or finance-operations role over time
Required Qualifications
- Prior experience in accounting support, bookkeeping, billing, accounts payable, accounts receivable, finance administration, or a related role
- Strong data-entry accuracy and document-handling discipline
- Basic understanding of accounting procedures and financial records
- Experience using accounting software, ERP software, spreadsheets, email, and standard office software
- Ability to work full-time on-site in Tampa
- Ability to maintain confidentiality and use sound judgment
Preferred Qualifications
- Experience with accounts payable and accounts receivable
- Experience reconciling vendor statements
- Experience with vendor setup, W-9s, certificates of insurance, subcontractor paperwork, or compliance records
Why This Role Is Different
This is not a “sit back and key invoices” position. You will be trusted with meaningful work, expected to use judgment, and given the chance to grow.
You will work closely with the CEO and will be exposed to many parts of the business, including purchasing, vendors, subcontractors, sales orders, customer payments, job costing, financial reporting, and process improvement.
If you like learning, taking ownership, improving processes, and becoming the person the finance team can rely on, this role is a strong fit.
Benefits
- Health insurance
- Life insurance
- Employee discounts
- Opportunities for professional growth
- Paid sick time
- Paid time off
Education:
- High school or equivalent (Preferred)
- Related college coursework (a plus)
Experience:
- Accounting software: 1 year (Preferred)
- Vendor invoice, PO, or statement review: 1 year (Preferred)
- Accounting, bookkeeping, AP, AR, or billing: 1 year (Required)
Pay: $20.00 - $25.00 per hour
Benefits:
- Employee discount
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
