Position Summary:
This EDC Assistant Director provides operational and high-level administrative support to the Executive Director and the Economic Development Corporation, including its enterprises. This role is essential to the day-to-day functioning of the St. Croix Tribal EDC and serves as a central point of coordination between leadership, tenants, employees, vendors, and clients. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Responsibilities:
Property, Tenant, and Operations Coordination
· Assist with administrative management of Southwinds Plaza tenants, including lease documentation, communication, and tenant inquiries.
· Coordinate with tenants regarding maintenance requests, general notices, and operational updates.
· Work closely with the EDC Maintenance Lead to ensure maintenance requests are logged, scheduled, and completed in a timely manner.
· Maintain records related to tenant occupancy, service requests, vendor work, and operational needs.
· Order office supplies, equipment, and materials necessary for EDC operations and its enterprises.
· Coordinate with vendors and service providers to ensure timely delivery of goods and services.
· Support operational needs across EDC enterprises as they develop and expand.
Administrative, Financial and Office Operations
· Serve as the primary point of contact for incoming phone calls, emails, and general inquiries related to the EDC and its enterprises.
· Maintain organized digital and physical filing systems for contracts, leases, invoices, vouchers, and correspondence.
· Keep the office environment neat, orderly, and professional by performing light housekeeping tasks such as tidying common areas, organizing workspaces, and restocking supplies.
· Assist the Executive Director with scheduling, meeting coordination, document preparation, and follow-up tasks.
· Act as a liaison between the Executive Director and EDC employees to ensure clear communication and timely execution of tasks.
· Process and manage vouchers for all incoming bills and expenses, ensuring accuracy, proper documentation, and timely submission.
· Assist with invoicing clients when applicable, including invoicing for EDC enterprise services such as trucking operations.
· Track invoices, payments, and outstanding balances; coordinate with finance staff or external partners as needed.
· Support budget tracking and reporting by maintaining accurate financial records.
Tribal Entrepreneur, Partner, and Community Support
· Serve as a liaison between the St. Croix Tribal Economic Development Corporation and tribal entrepreneurs.
· Provide entrepreneurs with information, resources, and referrals through EDC partners, consultants, and service providers.
· Assist with scheduling meetings, workshops, or consultations between entrepreneurs and EDC partners.
· Maintain organized record of entrepreneur inquiries, referrals, and follow-up actions to ensure timely support and communication.
· All other duties assigned by supervisor.
Note: The essential functions are intended to describe the general contents of and requirements of this position and are not intended to an exhaustive statement of duties.
Type of Supervisory Responsibilities: Indirect supervision of tenants, suppliers, and vendors.
Supervisory Responsibilities: N/A
Directly Reporting to: EDC Executive Director
Matrix of INDIRECT Reporting: St. Croix Tribal EDC Board
Scope and Complexity:
Interacts with all levels of management and employees; often trusted with maintaining confidentiality and relaying highly sensitive messages, and appropriate application of business operations and practices.
Physical Demands/Environment Factors:
● Primarily sedentary work performed in an office setting
● Regular use of standard office equipment including computers, phones, printers, and copiers
● Frequent sitting; occasional standing, walking, bending, reaching, and light lifting
● Ability to lift and/or move items such as office supplies, files, or packages weighing up to approximately 20-25 pounds
● Physical ability to perform light housekeeping tasks
● Need ability to communicate effectively through reading, writing, and speaking in person or on the telephone
● Ability to clearly see, read, and interpret information on computer screens, printed materials, and electronic devices for data entry and document review
● May require occasional travel between EDC facilities or properties
● Work environment includes office environment with moderate noise levels
Minimum Qualifications
● High school diploma or equivalent required; associate degree or higher preferred
● Experience in administrative, office management, or executive support
● Demonstrated experience working with Tribal governments, enterprises, organizations, or communities preferred
● Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
● Excellent written and verbal communication skills
● High attention to detail and accuracy, especially with financial and administrative documentation
● Must possess a strong work ethic, including excellent attendance and dependability
● Proficiency in Microsoft Office programs
● Ability to learn new systems, processes, and programs quickly
● Professional demeanor with ability to work effectively with leadership, staff, tenants, and external partners
Preferred Qualifications:
· Experience supporting property management, economic development, or small business operations
· Familiarity with invoicing, vouchers, or basic billing processes
· Strong problem-solving skills and ability to work independently
· Ability to handle confidential information with discretion
· Flexible, adaptable, and comfortable in growing and evolving
All candidates must possess a valid Wisconsin driver’s license, liability insurance, and pass a federal background check, which includes a drug screening.
Native American Preference given in accordance with P.L. 93-638 and Amendments
The offer is conditional based on confirmation that the candidate meets all specific criteria required (background check, driver’s insurability verification, references, identity verification, and other applicable requirements).
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
