Job Overview
We are seeking a dynamic and highly organized Parish Administrator to join our vibrant community. In this vital role, you will serve as the backbone of our parish operations, ensuring seamless coordination of administrative functions, event planning, and communication. Your energetic approach and meticulous attention to detail will help foster a welcoming environment for parishioners, staff, and visitors alike. This position offers an exciting opportunity to contribute to the spiritual and communal life of our congregation while managing essential office responsibilities with enthusiasm and professionalism.
Responsibilities
- Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with warm professionalism.
- Oversee scheduling and calendar management for parish events, meetings, and community activities to ensure smooth execution.
- Coordinate event planning efforts from initial concept through logistics, vendor management, and post-event follow-up.
- Supervise administrative staff and volunteers, providing training & development opportunities to foster a motivated team environment.
- Handle bookkeeping, budgeting, payroll processing via QuickBooks, and maintain accurate financial records.
- Manage human resources functions such as employee records, onboarding procedures, and compliance documentation.
- Maintain organized filing systems for parish documents, medical office management (if applicable), and other records ensuring easy retrieval.
- Oversee vendor relationships for supplies, maintenance services, and special event needs while negotiating contracts when necessary.
- Ensure effective communication within the parish community through newsletters, announcements, and social media updates.
- Support medical or health-related office management tasks if applicable to the parish’s needs.
Experience
- Proven experience in office management or administrative roles within a church or nonprofit setting is preferred.
- Demonstrated supervisory experience leading teams or managing volunteers effectively.
- Strong background in bookkeeping, budgeting, payroll processing (preferably with QuickBooks), and vendor management.
- Excellent organizational skills with the ability to manage multiple calendars and schedules efficiently.
- Experience in event planning from conception to execution is highly desirable.
- Familiarity with human resources practices including onboarding, training & development is a plus.
- Exceptional communication skills paired with professional phone etiquette and interpersonal abilities.
- Prior experience working in medical office management or clerical roles adds value but is not mandatory. Join us in making a meaningful difference by supporting our community’s spiritual journey through dedicated administration!
Pay: $16.90 - $17.50 per hour
Benefits:
- 401(k) matching
- Paid time off
- Retirement plan
Work Location: In person
