Job Summary
Must love dogs! We are seeking a dynamic and passionate Special Events and Volunteer Coordinator to lead the planning, execution, and management of impactful community events and volunteer programs. In this exciting dual role, the Special Events and Volunteer Coordinator split their time as the Home for Good Dog Rescue (HFGDR) volunteer liaison and event planner in Berkeley Heights, NJ. The Coordinator oversees the acquisition, management, and retention of HFGDR volunteers. S/he is responsible for all tasks connected to HFGDR events, including overall project timelines, ideas for planning, and guest experience.
In this role, you will foster strong relationships with volunteers, community partners, and internal teams to create engaging experiences that advance our mission. Your leadership will inspire participation, enhance organizational visibility, and ensure seamless event operations. This paid position offers an exciting opportunity to make a meaningful difference while developing your skills in event management, volunteer coordination, and community engagement.
Please submit a cover letter in addition to an updated resume.
We are looking for a confident, resourceful self-starter with planning and execution experience who is available to work on evenings and weekends as needed. This is a fantastic opportunity for someone with great attention to detail to thrive in a small team.
Event Management
- Coordination of adoption events, Street Fairs, fundraising events, and other special events
- Liaise with venues, vendors, etc. and serve as the main point of contact
- Creation of timeline, projections, run of show, floor plan, etc. for each event
- Submission of permits, licenses, etc. to townships as needed,
- Keep an up-to-date roster of upcoming community events
- Log all event expenses, sponsorships, and ticket/table sales
- Research and solicit businesses for event sponsorships
- Review third party event applications and liaise with prospective event hosts
- Management of event committees
Volunteer Management
- Keep updated volunteer roster and records
- Schedule volunteers for all events (adoption events, dog transports, fundraisers, etc.)
- Schedule in office volunteers for recurring, on-going and one time projects (mailings, adoption materials, adoption follow ups, computer input etc.)
- Actively recruit new volunteers, while implementing new and innovative ways to engage and retain current volunteers
- Identify the strengths and passions of volunteers
- Daily communication with volunteers through Yahoo group, FB group, phone calls, emails, and in-person meetings
- Process and review volunteer applications
- Conduct bi-monthly volunteer training sessions
- Serve as point of contact for volunteers at both off-site and onsite opportunities
- Manage internship program, liaise with youth organizations, and coordinate corporate volunteer opportunities
Position Requirements
- Ability to work with the internal team as well as external partners and vendors
- Planning and organization skills with attention to detail
- Action-oriented, results-driven, self-starter with the ability to manage time and set deadlines
- Experience managing multiple priorities without losing focus of the big picture
- Strong communication skills and the ability to interact effectively at all organizational levels
- Excellent customer service and relationship building skills
- Proficient in Microsoft Office and ability to work in a CRM on a daily basis
- Passion for HFGDR’s mission and the work we do
- Must love dogs
- Associates degree or equivalent and at least two years of relevant work experience
- Work hours are in-person, five days per week from 10:00 am to 6:00 pm. Weekends hours are mandatory based on the nature of the position . For everyday worked on a weekend, the candidate is entitled to those days off during the week.
- Activities consist of both indoor and outdoor activities. The Coordinator must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
- Valid New Jersey driver's license and access to a reliable vehicle.
Job Type: Full-time
Ability to Commute:
- Berkeley Heights, NJ 07922 (Required)
Work Location: In person
Join us as a Special Events and Volunteer Coordinator where your energy fuels community growth! Bring your leadership talents, passion for social work, and expertise in event execution to create memorable experiences that inspire action. Be part of an organization dedicated to making a positive impact—your enthusiasm will help shape vibrant communities while advancing your professional journey.
Pay: $37,000.00 - $42,000.00 per year
Benefits:
- 401(k)
- Employee discount
- Health insurance
Work Location: In person
