Ready to join a growing company with a positive culture, a dedication to customer service, and great benefits? Join us in beautiful Franklin, KY! EJ is seeking a HR & Office Coordinator at our Franklin Foundry.
Generous Benefit Package that includes:
Paid Vacation and Holidays, Paid Maternity & Paternity Leave, 401K (with match), Medical, Dental, Vision, Flexible Spending Account, HSA with Employer Match, Disability Insurance, Employee Assistance Program, Employee Wellness Program, Life Insurance, Tuition Reimbursement and Bonus Program
About EJ: We are the leader in the design, manufacture, and distribution of access solutions for water, sewer, drainage, telecommunications, and utility networks. EJ is a family-owned company with global operations. The corporate headquarters is in East Jordan, Michigan, where the company was founded in 1883.
We are seeking high performing individuals who embrace our values, understand the importance of relationships, and strive for excellence. Our values, which have been passed down for generations, are the essence of our company's identity and our guide for making decisions. Core values at EJ include safety and security, honesty and integrity, environmental responsibility, respect for others, quality and excellence, and social responsibility.
Location: This is an onsite opportunity located in our Franklin, KY foundry
SUMMARY
The HR & Office Coordinator plays a dual role supporting both administrative office operations and core human resources functions at a newly acquired manufacturing facility. This position is critical in helping establish organized processes, delivering a positive employee experience, and ensuring smooth day-to-day operations as the foundry undergoes transformation and integration.
This role requires a highly organized, detail-oriented individual who can manage multiple priorities, maintain confidentiality, and support both employees and leadership in a fast-paced environment.
Key Responsibilities
- Promotes the culture, the mission and vision, and the core values of the company. This includes adherence to and promotion of the company safety beliefs, employee engagement, competencies, code of conduct, and other policies and procedures.
Human Resources Support
- Assist with full-cycle onboarding, including:
- Preparing new hire paperwork, personnel files, and welcome materials
- Scheduling orientations and coordinating first-day logistics
- Supporting completion of I-9 and onboarding requirements
- Maintain accurate and confidential employee records (personnel, medical, compliance files)
- Serve as a point of contact for employees' questions related to policies, procedures, and HR programs.
- Support recruiting and hiring processes (job postings, interview coordination, candidate communication)
- Assist with compliance tracking, reporting, and documentation (I-9s, audits, MVR, etc.)
- Coordinate employee programs such as:
- Service awards and recognition.
- Employee events and engagement initiatives
- Support training coordination, benefits enrollment assistance, and internal HR communications.
Office Administration
- Provide front office support, including answering phones, greeting visitors, and managing general inquiries.
- Maintain office organization, supplies, and shared spaces.
- Assist with scheduling meetings, conference rooms, and plant tours.
- Support leadership with administrative tasks (calendars, reports, correspondence)
- Coordinate mail, packages, internal communications, and services (cleaning, vending, etc).
- Assist with facility-related coordination (badges, access, uniforms, workspace setup, ordering shop supplies, submit purchase order requisitions)
Foundry Transition & Operational Support
- Help establish and standardize office and HR processes in a newly integrated facility.
- Support change management initiatives and employee communications during transition.
- Assist with documentation, tracking, and reporting related to integration efforts.
- Partner with HR and operations leadership to ensure a consistent employee experience across locations.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience
- Associate or bachelor's degree in human resources, Business Administration, or related field preferred.
- 1-3 years of administrative, office, or HR support experience preferred.
- Experience in a manufacturing or industrial environment is a plus.
Skills & Competencies
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Ability to handle confidential information and professionalism.
- Strong interpersonal and communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with HR systems preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Combination of office and manufacturing floor exposure
- Will require walking the facility, interacting with employees on the production floor.
- Ability to sit, stand, walk, and occasionally lift up to 20 lbs.
EJ is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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