Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your energetic approach and attention to detail will help keep our office running smoothly, supporting daily operations and providing exceptional customer service. This paid position offers an exciting opportunity for someone eager to grow their office management skills in a fast-paced, professional setting.
Responsibilities
- Greet visitors warmly, direct them appropriately, and ensure a positive first impression of the organization
- Answer and direct incoming phone calls, taking accurate messages and relaying information in a timely manner
- Assist with preparing correspondence, documents, and basic reports
- Perform data entry, filing, and maintain accurate records using Google Workspace, and other office software
- Support office management activities such as supply inventory, mail distribution, and maintaining cleanliness of common areas
- Support coordination of team meetings, events, and office activities
Skills
- Proven experience in office management or administrative roles with strong clerical skills
- Excellent computer literacy including proficiency in Google Workspace tools
- Full professional proficiency (written and verbal) in both Spanish and English.
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Attention to detail for proofreading documents, data entry accuracy, and filing systems
- Customer service orientation with a friendly demeanor and excellent communication skills
- Experience with medical receptionist duties is a plus, along with personal assistant or calendar management experience
Pay: $16.00 - $18.00 per hour
Work Location: In person
