Job Title: Office Administrator
Location: Ft. Myers, FL
Position Summary: We are seeking a highly motivated, organized, and dependable Administrative Assistant to join our road and bridge construction team. This position is ideal for a self-starter who takes initiative, anticipates needs, and thrives in a fast-paced construction environment. The successful candidate will be responsible for supporting daily office operations, tracking projects and documentation, reconciling invoices, and ensuring accurate recordkeeping.
Key Responsibilities
- Track subcontractor/vendor invoices.
- Maintain project records, job tracking logs, and documentation.
- Create and manage spreadsheets using Microsoft Excel, including formulas, tracking reports, and data analysis.
- Maintain multiple calendars.
- Schedule interviews.
- Assist with accounts payable and accounts receivable functions- reconcile invoices.
- Track subcontractor documentation, purchase orders, change orders, and project-related paperwork.
- Coordinate with project managers and office staff to ensure timely communication and document flow.
- Answer phones, manage correspondence, and provide general administrative support.
- Maintain organized filing systems, both electronic and paper.
- Assist with payroll documentation, timesheet collection, and other office duties as needed.
- Ensure deadlines are met while maintaining a high level of accuracy and attention to detail.
- Other administrative duties not mentioned
Qualifications
- Previous administrative experience, preferably in construction, road and bridge, or a related industry.
- Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with invoicing, tracking reports, and data management.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritize multiple tasks in a deadline-driven environment.
- Dependable, professional, and able to maintain confidentiality.
What We're Looking For: We are looking for someone who doesn't wait to be told what to do. The ideal candidate is proactive, resourceful, and takes ownership of their responsibilities. They identify problems before they become issues, follow through on tasks, and consistently look for ways to improve efficiency. A positive attitude, strong work ethic, and willingness to support the team are essential.
If you are a motivated professional who enjoys keeping projects organized and helping a construction team succeed, we'd love to hear from you.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
