Job Overview
We are seeking an energetic and highly organized Construction Office Manager to lead the administrative operations of our construction projects. This pivotal role involves overseeing office functions, managing project documentation, coordinating with vendors and clients, and ensuring smooth communication across teams. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. Join us to contribute to dynamic construction projects while fostering a productive and efficient office atmosphere!
Responsibilities
- Manage daily office operations, including record keeping, and handling confidential information with integrity.
- Supervise administrative staff, providing training and development opportunities to enhance team performance.
- Oversee vendor relationships, negotiate contracts, and manage procurement processes for office supplies and project materials.
- Handle client communication with professionalism, ensuring all inquiries are addressed promptly and accurately.
- Maintain accurate bookkeeping records; perform basic accounting and financial data entry.
- Manage payroll processing, human resources functions, and ensure compliance with company policies and legal requirements.
- Utilize Microsoft Office Suite and spreadsheets to prepare reports, project updates, and financial summaries.
- Support event planning for project meetings or company events, coordinating logistics and vendor arrangements as needed.
- Oversee front desk operations.
Requirements
- Proven experience in office management within a construction or related industry environment.
- Strong supervisory experience with the ability to lead a team effectively.
- Proficiency in QuickBooks
- Excellent organizational skills with the ability to manage multiple priorities simultaneously.
- Exceptional communication skills—both verbal and written—and professional phone etiquette.
- Familiarity with human resources functions including payroll processing and employee onboarding.
- Technical proficiency in Microsoft Office applications, spreadsheets, and office equipment such as multi-line phones.
- Prior experience handling confidential information with discretion; strong attention to detail is essential.
- Ability to adapt quickly in a dynamic environment while maintaining high standards of accuracy and professionalism.
- Proven Experience with Prevailing Wage law and reporting.
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
