Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations with professionalism and warmth. You will handle a variety of administrative tasks, support office management, and ensure smooth daily operations. Your proactive approach and exceptional organizational skills will help create a positive environment for both clients and team members. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive setting.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and phone etiquette at all times
- Manage multi-line phone systems, directing calls efficiently and professionally
- Handle data entry tasks accurately
- Maintain organized filing systems, including digital documents and physical records, ensuring easy retrieval
- Support office management duties such as calendar management, appointment scheduling, and calendar updates
- Assist with bookkeeping tasks using accounting software to support financial recordkeeping
- Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Coordinate front desk activities, including managing office supplies inventory and ensuring a tidy reception area
- Offer personal assistant support to team members as needed, including task prioritization and time management
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and clerical tasks in a professional environment
- Excellent customer service skills with the ability to handle multiple phone lines using multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong typing skills with high accuracy; familiarity with proofreading is a plus
- Previous experience in medical or dental receptionist roles is advantageous but not required
- Knowledge of bookkeeping practices including basic financial recordkeeping using QuickBooks or similar software
- Ability to manage time effectively in a fast-paced environment while maintaining productivity standards
Join us to be an essential part of our organization’s success! We value energetic individuals who are eager to contribute their administrative talents while growing professionally. This role offers an engaging work environment where your organizational skills will make a real difference every day.
Pay: $15.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
