The Role
We're hiring an Inventory Control & Admin Specialist to own the day-to-day of our PPE and training operation: inventory control, purchasing, certification cards, and the QuickBooks side of the business. Day to day, that means keeping inventory accurate in our system, setting reorder points and flagging restocks, placing and tracking purchase orders with vendors, and running the inventory software. It also covers producing certification cards within a 5 to 7 day turnaround, generating estimates and reporting them to AP to trigger client invoices, and managing products, services, and pricing in QuickBooks.
This is a permanent, core role: the operational engine behind our PPE business. Our outside sales team can only perform at full capacity when the inventory, purchasing, and fulfillment behind them run like clockwork, and that's what you own. PPE can't scale until this seat is filled by someone who lives and breathes the system.
The role starts at part-time hours and grows to full-time as PPE sales scale: the hours and the mandate expand together. If you want to own an operation and grow with it, this is where you plant.
What You'll Do (Current Scope)
Inventory Control
- Keep inventory accurate; set reorder points, flag restocks, and run the cycle-count program.
- Actively participate in physical inventory counts, and own the investigation and reconciliation of any missing or miscounted stock.
- Reconcile received goods against packing slips in the inventory system.
- Run and maintain the inventory software as the system of record.
Purchasing & Vendors
- Place purchase orders with vendors and track them to receipt.
- Coordinate with vendors on lead times, deliveries, and discrepancies.
QuickBooks & Pricing
- Manage inventory, products, and services in QuickBooks.
- Update product and service pricing when vendor cost increases occur (typically a couple of times per year).
- Generate PPE and training estimates and collect PO numbers.
- Flag which QuickBooks estimates are ready to invoice and report them to the AP department, which issues all client invoices.
- Record the AP invoice number in the UFSS tracker app to keep billing accountable.
Certification Cards
- Produce digital and physical certification cards for completed classes, holding a 5 to 7 day turnaround.
Training Support
- Print and prepare class materials, including tests.
- Mail certifications to clients when needed.
Join us as an Inventory Control & Admin Specialist to play a key role in optimizing our supply chain operations through innovative data-driven solutions!
Pay: $20.00 - $26.00 per hour
Application Question(s):
- Do you have experience in construction equipment?
Experience:
- Supply chain: 1 year (Preferred)
Ability to Commute:
- Greenville, SC 29601 (Required)
Work Location: In person
