Teleios Defense Solutions is seeking an exceptional Administrative Assistant to join our front office.
Position Summary
The position serves as the first point of contact for visitors, customers, and employees in a professional office environment. This position is responsible for creating a warm, welcoming, and professional first impression while providing dependable front desk and administrative support. The ideal candidate is friendly, approachable, reliable, and committed to providing consistent, high-quality service.
Key Responsibilities
- Welcome visitors, customers, and employees with a friendly, positive, and professional demeanor.
- Receive and distribute mail, packages, and deliveries.
- Maintain an organized, clean, and inviting reception area.
- Maintain basic visitor and front desk records.
- Assist with scheduling, data entry, filing, copying, and other routine administrative duties.
- Respond to visitor and employee questions in a courteous and helpful manner.
- Follow standard workplace safety, confidentiality, and visitor procedures.
- Arrive on time, maintain dependable attendance, and consistently fulfill assigned responsibilities.
- Communicate promptly with supervisors and coworkers regarding schedule changes, issues, or needs.
- Ability to remain courteous and helpful when handling multiple requests.
- Perform other duties as assigned.
Ideal Candidate
The ideal candidate is someone who naturally makes people feel welcome and comfortable. They are dependable, punctual, professional, and willing to go the extra step to assist visitors, customers, and coworkers. Reliability, a positive attitude, and a consistently welcoming demeanor are essential to success in this position.
Requirement
- High School Diploma or equivalent
- Previous customer service, receptionist, or administrative experience preferred.
- Demonstrated reliability and consistent attendance.
- Strong verbal and written communication skills.
- Professional appearance and demeanor.
- Strong organizational and attention-to-detail skills.
- Basic computer and office equipment skills.
- Ability to work independently while also supporting the needs of the team.
- Ability to maintain appropriate confidentiality regarding company and customer information.
Hours
Core working hours for this position will be Monday-Friday from 9:00-4:00, with flexibility due to schedule demands.
Work Location: In person
