Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to communicate effectively
Experience:
____ years' accounting-related experience at clerical level
Major Responsibilities and Duties:
Accounting
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Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
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Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
Data Entry
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Input data into accounting system.
Records and Reports
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Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
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Compile, maintain, and file all reports, records, and other documents as required.
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Maintain vendor files and set up new accounts and make changes as they occur.
Other
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Receive incoming calls, answer questions, and direct calls to the proper party.
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Follow district safety protocols and emergency procedures.
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Alternative methods of performing duties.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
