TEAM OVERVIEW
Kammeier Property Group is a high-performing, growth-focused real estate team serving St. Charles, Lincoln, and Warren Counties. We’re known for a client-first mindset, strong local expertise, and dialed-in systems. We’re hiring a Transaction Coordinator & Office Manager to own contract-to-close and keep daily operations running smoothly.
At Kammeier Property Group, we take pride in our successes, attributing much of our triumphs to the unwavering support we receive from our clients, both past and present. We are not just a real estate company; we are a community, a network and a family. Our philosophy is simple but powerful: get far by doing right, be honest and strive to be your best.
Our team at Kammeier Property Group is a perfect blend of fun and hard work. We understand the significance of creating lasting relationships and meaningful connections, not only with our clients but within the communities we serve. Matt Kammeier, with over 10+ years of experience in the real estate industry, brings a wealth of knowledge and value to our team. His leadership has propelled him to service over 750 families, earning a well-deserved reputation as one of the top real estate teams in St. Charles County.
Role Summary
This is the backbone role of our team. You’ll ensure every transaction is compliant, on-time, and stress-free—while also managing office systems, team workflows, vendor relationships, and light reporting. If you love checklists, clear communication, and making chaos look easy, this is for you.
Key ResponsibilitiesTransaction Coordination
- Manage files from executed contract to close (buy/sell, resale & new construction).
- Track all deadlines (earnest money, inspections, financing, appraisal, title, closing).
- Ensure compliance with brokerage and Missouri requirements; maintain complete, audit-ready files.
- Liaise with clients, agents, title companies, lenders, inspectors, and cooperating agents.
- Send client timelines/updates; prep settlement docs; handle post-closing follow-up.
- Log milestones, notes, and documents in CRM/TC platform; generate weekly pipeline reports.
- Manage compliance and submit timely payouts for agent commissions
Office & Operations Management
- Own office systems, SOPs, and checklists; continually improve workflows.
- Maintain CRM accuracy (segments, tags, action plans); support lead routing and accountability.
- Coordinate team calendars, meetings, trainings, and client events.
- Onboard new agents/staff (systems access, templates, process training).
- Vendor & supply management; maintain relationships with photographers, stagers, sign/install, etc.
- Light admin & ops reporting (KPIs, transaction counts, cycle times, fall-outs).
- Support leaders with special projects and cross-team coordination (marketing, listings).
- Maintain office inventory supplies
Ideal Candidate
- 1+ years in real estate transaction coordination, office management, or similar.
- Master of organization, deadlines, and details; calm, proactive problem-solver.
- Excellent communicator (client-facing emails/updates and vendor coordination).
- Tech-savvy: CRM (e.g., FollowUpBoss/KVCore), e-sign (DocuSign/Dotloop/Skyslope), Google Workspace/Microsoft Office; MLS familiarity (MARIS a plus).
- Working knowledge of Missouri contracts/disclosures preferred.
- Integrity, accountability, and a service-first mindset.
Tools You Might Use Here
FollowUpBoss (or KVCore), DocuSign/Dotloop/Skyslope, Google Workspace, MLS (MARIS), Trello/Asana (or similar), Canva (basic), QuickBooks/light AP/AR exposure a plus.
Compensation & Benefits
- Hourly pay $18-$21 (DOE) + performance bonus potential
- PTO/holidays/semi-flexible schedule
- Professional development + clear growth path
- Earn commission bonuses for helping grow the team
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
Work Location: In person
