October 15 - May 31
Position Summary:
The Promotions Office Administrator provides support to the entire Promotions Department. The Department responsibilities include marketing, media, advertising, social media, public relations and more. This administrator will support three directors: Press & Advertising Director; Design, Content & Internet Director; and Social Media & Audience Engagement Director. As requested, the administrator will also assist the department head, the Associate Producer–Promotions.
Key Responsibilities:
1. Marketing & Advertising Campaign Support
-
Support traditional and digital advertising campaign logistics as directed.
-
Place misc. ad buys to support the traditional and digital campaigns.
-
Assist in developing or proofreading copy for press releases, radio spots, or social materials.
-
Provide logistics and communication support for local, regional, or national promotions and public appearances.
2. Administrative & Clerical Support
-
Maintain accurate files, databases, and tracking systems for press lists, interview schedules, and release approvals.
-
Assist in the execution of press events, including press conferences, interviews, and filming permissions.
-
Support the coordination of outside film crews, documentarians, and broadcasters with Festival staff.
-
Assist departmental logistics for load-in/load-out, internal communication with other departments, and wrap-up reports.
3. Talent Media Coordination
-
Distribute approved promotional kits to artist teams in coordination with the Design, Content & Internet Director and Social Media & Audience Engagement Director.
-
Track distribution and ensure follow-up on artist usage of provided materials.
-
Support the Design, Content & Internet Director with the organization and creation of materials to promote the artists.
-
Support the Social Media & Audience Engagement Director as necessary.
4. Press Management & On-Site Operations
-
Assist in the management of the Festival press application process, including intake, review, and credential distribution.
-
Coordinate press tent operations during the Festival, including check-in procedures, media scheduling, and hospitality.
-
Assist with photo pit access, photographer credentials, and enforcement of media guidelines.
5. Interview Scheduling & PR Logistics
-
Assist with the scheduling and facilitation of artist and staff interviews before and during the Festival.
-
Support internal communication between press/media teams and other departments, including Artist Relations.
-
Respond to inbound media requests and coordinate with the Press & Advertising Director for approvals.
Qualifications:
-
Bachelor’s degree or equivalent work experience in public relations, media, journalism, or communications.
-
Experience supporting press/media at events, preferably in music, live entertainment, or festivals is helpful.
-
Strong organizational and communication skills; detail-oriented with the ability to manage multiple priorities under pressure.
-
Familiarity with social media platforms.
-
Experience with data analytics is helpful.
-
Working knowledge of Google Sheets, Excel and graphic design software is preferred.
-
Availability to work extended hours on-site during the Festival, including weekends and evenings.
Since 1970, the New Orleans Jazz & Heritage Festival presented by Shell has annually celebrated the unique culture and heritage of New Orleans and Louisiana, alongside unforgettable special guest performances by the musical icons of our era and performances by nationally and internationally renowned artists. Jazz Fest features one of the world’s most diverse music festival lineups with over 650 bands on fourteen stages performing virtually every style of music plus an extensive food fair, hundreds of artisans, second line parades and much more. Spread out over two long weekends in late April and early May, Jazz Fest takes place at the New Orleans Fair Grounds Race Track, located just minutes from the French Quarter.
Apply to be part of the Jazz Fest Team that annually welcomes almost 500,000 people to the Festival. Happy Jazz Fest!
Pay: $4000.00 - $4500.00 / month
Benefits:
-
Health insurance
-
Dental insurance
-
Vision insurance
-
Life insurance
-
401(k) matching
Job Type: fulltime
Education: Bachelor's degree
Work location: On-site
