Job Title: Payroll Specialist
Location: Houston, TX
Department: Human Resources
Reports To: HR Director
FLSA Status: Non-Exempt
Full Time Position
On-site
M-F 7:30 am to 4:00 pm.
Required to work on Sundays to prepare early payroll clossing for Holiday - 6 Sundays (Yearly).
Position Summary:
We are seeking a detail-oriented and knowledgeable Payroll Specialist to join our Human Resources team. The ideal candidate will have a strong understanding of payroll processes, HR, compliance requirements, and best practices, along with a proven ability to handle sensitive information with integrity and accuracy. This position requires a bachelor’s degree and/or a minimum of 2 years of experience in payroll administration.
Key Responsibilities:
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Process bi-weekly (or weekly/monthly, as applicable) payroll for all employees accurately and on time
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Ensure compliance with federal, state, and local payroll laws and regulations
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Maintain employee payroll records, including new hires, terminations, wage changes, and deductions
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Handle payroll-related inquiries from employees and resolve discrepancies in a timely manner
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Review and reconcile payroll reports, tax filings, and wage garnishments
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Process Canada payroll weekly
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Process 401 (k) contributions weekly
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Coordinate with HR and Finance teams to ensure accurate benefit and compensation reporting
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Prepare and distribute W-2s, 1099s, and other year-end documentation
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Support audits and assist with payroll-related reporting as needed
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Stay current on changes to payroll laws and recommend updates to internal processes as appropriate
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Additional project relaetd to HR/Payroll/Onboarding might be assinged by HR Director.
Qualifications:
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Bachelor’s degree in accounting, general business, Finance, Human Resources, or a related field
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Knowledge of multi-state employment laws is a plus
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Knowledge of payroll laws, tax regulations, wage and hour laws
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California employment laws
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Proficient in payroll software (e.g., ADP workforce Solutions, ADP Total Source, Pay works, QuickBooks Payroll, etc.) and MS Excel
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High level of confidentiality, accuracy, and attention to detail
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Excellent organizational and communication skills
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Ability to meet deadlines in a fast-paced environment
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Able to handle high volume payroll tasks daily
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Ability to work in a fast-paced environment
Preferred Qualifications:-
Experience with multi-state payroll processing
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Familiarity with benefits administration and timekeeping systems
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CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus
