Penn Rod and Gun Club INC
Position Title
Business Manager
Reports To
Trustees, or designated governing body.
Business Manager Job DescriptionPosition Summary
The Business Manager is responsible for the day-to-day financial and operational management of the club. This position oversees cash handling, banking, financial recordkeeping, internal controls, vendor relations, and administrative operations to ensure the club's assets are protected and all revenues are accurately accounted for. The Business Manager works closely with the Club Officers, Board of Directors, Bar Manager, Kitchen Manager, and accounting professionals to maintain financial integrity and operational efficiency.
Because the club conducts a high volume of cash transactions, this position requires exceptional attention to detail, strong financial accountability, and the ability to establish and enforce cash-control procedures.
Essential Duties and ResponsibilitiesFinancial Management
- Oversee all daily financial operations of the club.
- Verify, reconcile, and account for all cash receipts from bar sales, kitchen sales, gaming activities, fundraising events, memberships, and other revenue sources.
- Prepare and make bank deposits in accordance with established policies and procedures.
- Maintain detailed records of all income and expenditures.
- Reconcile daily cash reports, cash drawers, and point-of-sale systems.
- Investigate and resolve cash shortages, overages, and discrepancies.
- Assist in preparing annual budgets and financial forecasts.
- Monitor cash flow and report financial performance to club leadership.
- Coordinate with external accountants, auditors, and tax professionals.
Cash Control and Internal Controls
- Develop and maintain strong cash-handling procedures.
- Ensure separation of duties whenever possible to reduce the risk of theft or fraud.
- Conduct regular audits of cash drawers, safes, and revenue records.
- Maintain secure handling and storage of cash and financial documents.
- Ensure all employees follow established cash-control procedures.
- Monitor compliance with financial policies and recommend improvements.
Recordkeeping and Reporting
- Maintain accurate financial records and supporting documentation.
- Prepare weekly, monthly, quarterly, and annual financial reports.
- Track membership revenue and dues collections.
- Maintain records required for gaming, fundraising, and regulatory compliance.
- Provide financial information to officers, trustees, and committees as requested.
Regulatory Compliance
- Ensure compliance with federal, state, and local laws affecting club operations.
- Maintain required financial records for audits and inspections.
- Assist with gaming, liquor, payroll, tax, and licensing compliance.
- Coordinate timely submission of required reports and filings.
- Maintain confidentiality of financial and personnel information.
Operational Administration
- Supervise administrative functions of the club.
- Assist officers and committees with budgeting and event planning.
- Manage vendor accounts and ensure invoices are paid timely.
- Maintain inventory control systems in coordination with management staff.
- Assist with purchasing and contract administration.
- Support special events, fundraising activities, and community programs.
Personnel Support
- Assist with payroll preparation and recordkeeping.
- Verify employee time records and labor reporting.
- Provide training on cash-handling procedures and accountability standards.
- Work cooperatively with managers and staff to maintain efficient operations
Required Qualifications
- High school diploma or equivalent required.
- Associate degree or higher in Business Administration, Accounting, Finance, or related field preferred.
- Minimum of 3 years of experience in cash management, bookkeeping, accounting, retail management, hospitality management, or club administration.
- Experience handling significant cash volumes.
- Strong understanding of accounting principles and financial controls.
- Proficiency with spreadsheets, accounting software, and point-of-sale systems.
- Ability to prepare financial reports and reconcile accounts.
- Excellent organizational and recordkeeping skills.
- Ability to pass background and financial responsibility checks if required
Preferred Qualifications
- Experience working in a veterans organization, fraternal club, social club, or nonprofit organization.
- Knowledge of gaming regulations and charitable gaming operations.
- Experience with QuickBooks or similar accounting software.
- Experience managing multiple revenue streams including bar, kitchen, gaming, memberships, and events.
Knowledge, Skills, and Abilities
- Strong mathematical and analytical skills.
- High level of integrity and trustworthiness.
- Ability to identify financial irregularities and implement corrective actions.
- Excellent communication and leadership skills.
- Ability to work independently with minimal supervision.
- Strong problem-solving and decision-making abilities.
- Ability to maintain confidentiality of sensitive financial information.
Physical Requirements
- Ability to lift and transport bank deposit bags, office supplies, and records up to 25 pounds.
- Ability to sit, stand, and walk for extended periods.
- Ability to use computers, calculators, and office equipment.
Performance Measures
The Business Manager's performance will be evaluated based on:
- Accuracy of financial records and reports.
- Timeliness of bank deposits and reconciliations.
- Compliance with cash-control procedures.
- Successful completion of audits and inspections.
- Budget performance and cost control.
- Reduction of cash discrepancies and financial losses.
- Support of club growth and operational efficiency.
Reporting Relationship: Reports Trustees designated governing body. Supervises administrative staff as assigned and works collaboratively with bar, kitchen, and gaming operations management.
Pay: $15.00 - $25.00 per hour
Benefits:
Work Location: In person
