Company Overview
Whiting Systems, Inc. has been a leader in the manufacturing of automatic and handheld truck wash equipment since 1974. With our headquarters in Alexander, Arkansas, we pride ourselves on providing high-quality cleaning solutions across the US, Canada, Mexico, and beyond.
Summary
We are seeking a Purchase Order Administrator that supports purchasing, parts, and finance by maintaining accurate purchasing records, coordinating with vendors and ensuring compliance with company rules. The position is based in Alexander, Arkansas, and offers an opportunity to contribute significantly to our financial integrity.
Responsibilities
- Create, review, and process purchase orders in accordance with company policies
- · Verify pricing, quantities, terms, and approvals before issuing purchase orders
- · Maintain accurate purchase order records and documentation
- · Track order status and follow up with vendors on deliveries, delays, or discrepancies
- · Coordinate with internal departments (procurement, finance, operations) to resolve issues
- · Match purchase orders with invoices and delivery receipts for accuracy
- · Assist with vendor setup, updates, and communication
- · Ensure compliance with contractual terms and procurement procedures
- · Prepare reports related to purchasing activity, order status, and spend tracking
- · Support audits by providing purchase order documentation as required
Required skills/abilities:
- · High school diploma or equivalent (associate’s or bachelor’s degree preferred)
- Excellent Data Entry Skills
- · 1–3 years of experience in purchasing, procurement, or administrative support
- · Strong attention to detail and organizational skills
- · Proficiency in Microsoft Excel and purchasing or ERP systems (e.g., SAP, Oracle, NetSuite)
- · Ability to manage multiple orders and deadlines simultaneously
- · Strong written and verbal communication skills
- · Basic understanding of accounting or procurement principles
- · Problem-solving skills and ability to work independently
Preferred Qualifications
- · Familiarity with vendor contracts and procurement compliance requirements
- · Experience working with finance or accounts payable teams
This position works in our office Monday-Friday. Remote work is not an option for this position.
If you are ready to make a meaningful impact in a dynamic manufacturing environment, we invite you to apply.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Data entry: 3 years (Required)
- Purchasing: 2 years (Required)
Ability to Commute:
- Alexander, AR 72002 (Required)
Work Location: In person
