The W93/Mk7 program is seeking a highly motivated and agile Administrative Professional to play a pivotal role in ensuring the seamless execution of program activities. You will be an integral part of a passionate team, collaborating closely with technical staff, management, and customers to address diverse and evolving program needs.
The selected candidate will leverage their expertise to prioritize effectively and manage multiple tasks. This role includes a diverse range of responsibilities, and your analytical and critical thinking skills will be essential in identifying solutions that enhance program execution. You will have the opportunity to lead initiatives that standardize processes and drive continuous improvement, significantly enhancing the program's overall efficiency and effectiveness.
Key Responsibilities Include:
As part of a unified W93 program team, you will understand business relationships and priorities to anticipate needs proactively. You will thrive in a collaborative environment, embracing new challenges for mission success.
General Responsibilities:
-
Perform administrative support tasks for the W93 program.
-
Gather, track, verify, and generate reports on data from multiple sources.
-
Review and analyze data to reconcile discrepancies.
-
Design processes to enhance workflows.
-
Implement and administer Sandia National Laboratories' policies and programs.
-
Process purchase requisitions and procurement card activities as needed.
Typical Responsibilities for W93:
-
Support program business processes such as on-boarding, calendaring, training, metagroups, and communications.
-
Ensure clear and timely communication across internal and external personnel.
-
Identify and lead improvements in program administrative support functions.
-
Coordinate all aspects of program meeting logistics.
-
Facilitate meetings including managing agendas, updating dashboards, standardizing documents, capturing meeting minutes, and tracking action items.
-
Collaborate with Information Managers to enhance information sharing and documentation management.
-
Develop and maintain solutions for effective communication, such as email distribution lists, organizational charts, and communication initiatives using software solutions like SharePoint and Confluence.
-
Coordinate document movement between sites and compile reports on project status.
Due to the nature of the work, the selected applicant must be able to work onsite.
