American Special Holdings Corp. — Corporate Office | South Florida
Part-Time | In-Office |
About the Role
American Special Holdings Corp. is a multi-unit franchise operator with locations across South Florida. We are seeking a reliable, detail-oriented Bookkeeper to own the day-to-day financial recordkeeping and compliance functions across our portfolio. This role sits in our corporate office, operates with a high degree of independence, and reports directly to company leadership.
Responsibilities
Monthly Sales Reporting
Compile and submit monthly gross sales reports to the franchisor on schedule and in the format required by the franchise agreement
Prepare and deliver monthly sales certifications to each landlord across all locations in accordance with individual lease requirements
Maintain a reporting calendar with submission deadlines, confirmation receipts, and a version-controlled archive of all submitted reports
Reconcile all sales figures submitted to the franchisor and landlords against POS and accounting system actuals before every submission — no report goes out unreconciled
Sales Tax Compliance
Prepare and file monthly state sales tax returns across all locations via the appropriate state portal
Reconcile sales tax collected in the POS system against accounting system liability accounts prior to each filing
Maintain a filing calendar and ensure zero late filings; flag variances to management before submission
Track and document all tax adjustments, exempt sales, and audit-trail items
Rent Tracking & Payment Confirmation
Verify that rent payments across all locations are processed and cleared the operating account every month without exception
Reconcile each payment against the individual lease payment schedules by location
Flag any missed, short, unapplied, or late payments to management immediately
Maintain a running monthly confirmation ledger for every location — serves as the audit trail for lease compliance
Payroll Verification
Review each biweekly payroll run prior to processing — verify hours, pay rates, location allocations, and deductions
Cross-reference payroll data against POS time-clock exports to identify punch discrepancies or unauthorized overtime before payroll is approved
Maintain a verification sign-off log for each pay period
Reconcile employer payroll tax liabilities and workers' compensation charges on a per-period basis
Multi-System Reconciliation
Perform weekly reconciliation of POS sales data feeding into the accounting system — identify and resolve posting discrepancies, voids, and comp/discount exceptions
Reconcile operating bank account statements against the general ledger monthly
Tie payroll runs to labor accounts in the accounting system; investigate and document variances by location and pay period
Support month-end close by ensuring all transactions are accurately recorded and sub-ledger activity is fully reconciled
General Accounting Support
Assist with accounts payable coding and vendor payment tracking
Maintain organized, audit-ready documentation for all filings, reconciliations, payroll verifications, rent confirmations, and sales submissions
Provide supporting schedules for management reporting as requested
Requirements
3+ years of bookkeeping experience in a multi-location retail, restaurant, or franchise environment
Proficiency with restaurant or retail accounting platforms — must demonstrate ability to learn proprietary systems quickly
Working knowledge of POS system data exports and reporting
Experience with a payroll platform in a multi-location or multi-unit environment
Familiarity with state sales tax filing and compliance obligations
Experience preparing landlord sales certifications and franchisor sales reports
Strong Excel skills; able to build and maintain reconciliation workpapers and tracking schedules
Extremely high attention to detail — this role carries direct exposure on trust-fund tax liabilities, lease compliance, and payroll accuracy
Has experience with Restaurant 365
Comfortable working independently with minimal supervision in a lean corporate office
Preferred
Background in QSR, fast casual, or franchise operations
Familiarity with percentage-rent lease structures and landlord reporting obligations
Associate's or Bachelor's degree in Accounting, Finance, or related field
Compensation & Schedule
Part-time, approximately 20–25 hours per week
In-office at our corporate location — remote work not available for this role
Hourly rate commensurate with experience
Must be available around month-end close, biweekly payroll processing dates, and franchisor/landlord reporting deadlines
Pay: $19.00 - $23.00 per hour
Application Question(s):
- Do you have Experience with Restaurant 365 accounting.
Education:
Experience:
- Book keeping : 1 year (Required)
Ability to Commute:
- Pompano Beach, FL 33069 (Preferred)
Work Location: In person
