Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This dynamic role requires a detail-oriented professional with exceptional communication skills, technical proficiency, and the ability to manage multiple priorities seamlessly. As the key liaison between the CEO and internal/external stakeholders, you will play a vital role in ensuring smooth office functioning and efficient project execution. This paid position offers an exciting opportunity to contribute to a fast-paced, innovative environment where your organizational talents will shine.
Duties
- Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
- Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes with accuracy and attention to detail.
- Organize and facilitate meetings via video conferencing software such as Zoom or Microsoft Teams, ensuring all logistics are handled smoothly.
- Handle phone etiquette professionally while managing multi-line phone systems and screening calls for the executive.
- Assist with event planning for company functions, board meetings, or special projects, including venue arrangements, catering coordination, and logistics management.
- Maintain comprehensive filing systems—both digital and physical—and ensure confidentiality of sensitive information.
- Support bookkeeping tasks using QuickBooks or similar accounting software; perform data entry, invoicing, expense tracking, and basic bookkeeping duties.
- Collaborate with C-suite executives and other departments to coordinate projects, track deadlines, and ensure timely completion of tasks.
- Provide personal assistant support as needed—managing personal appointments or errands for the CEO to optimize their productivity.
- Utilize office management skills to oversee supply inventories, manage office equipment maintenance, and streamline administrative workflows.
Requirements
- Proven experience as an executive assistant or personal assistant supporting high-level executives in a fast-paced environment.
- Strong organizational skills with exceptional attention to detail; able to prioritize tasks effectively.
- Proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and calendar management tools.
- Technical proficiency with video conferencing platforms (Zoom, Microsoft Teams), data entry systems, transcription tools, and multi-line phone systems.
- Excellent written and verbal communication skills with professional phone etiquette.
- Experience with event planning, project coordination, office management, bookkeeping (QuickBooks), and clerical duties such as filing and proofreading.
- Ability to handle confidential information discreetly while maintaining a positive attitude under pressure.
- Strong computer literacy combined with quick learning of new software applications as needed.
- Demonstrated ability to work collaboratively across teams while managing multiple priorities independently.
Join us in this exciting role where your organizational expertise will empower our leadership team! We value energetic professionals who thrive on making impactful contributions every day—helping us achieve our goals while growing your career in a vibrant workplace environment.
Pay: $54,100.70 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- Executive administrative support: 3 years (Preferred)
Ability to Commute:
- Salt Lake City, UT 84119 (Required)
Willingness to travel:
Work Location: In person
