About Us
A well established, privately held company is seeking a dependable and experienced accounting professional to join its corporate office team in the Mid-Cities area of Dallas-Fort Worth.
This position supports accounting and payroll functions across multiple managed locations and business entities. The successful candidate will work with corporate leadership, location General Managers, vendors and third-party accounting resources to help maintain accurate, timely and consistent financial processes.
This is a full-time, onsite position. Remote and hybrid work arrangements are not available.
Position Summary
The Corporate Accounting Specialist - Accounts Payable & Payroll is responsible for key accounts-payable, payroll-processing and tax-filing functions for the corporate office and a portfolio of managed locations.
This position reviews corporate and property-level payables, verifies that invoices are properly documented and approved, determines which approved obligations are ready for payment, processes vendor payments and prepares checks from the corporate office.
The position also processes payroll through the company’s payroll system, prepares monthly occupancy and sales tax filings, monitors required property accounting reports and follows up with location leadership when information is incomplete, inaccurate or submitted late.
The ideal candidate is highly organized, comfortable handling confidential financial and payroll information, and capable of independently managing recurring deadlines across multiple operating entities.
Corporate and Portfolio Scope
- Support accounts payable, payroll and recurring tax-filing processes for the corporate office and multiple managed locations.
- Work with General Managers and designated property associates to obtain complete and accurate accounting and payroll information.
- Coordinate with third-party accounting and software-support resources regarding reporting requirements, system questions and unresolved discrepancies.
- Maintain appropriate separation between business entities, corporate expenses and supporting financial records.
- Help ensure consistent accounting procedures, documentation and deadlines throughout the organization.
- Serve as an onsite corporate accounting resource for payment processing and check production.
Responsibilities
- Review invoices and supporting documents entered by General Managers and property teams into the company’s accounting platform.
- Verify that invoices contain appropriate documentation, coding, approvals and vendor information before payment.
- Identify duplicate, incomplete, inaccurate or unsupported invoices and coordinate corrections with the appropriate property or corporate contact.
- Review open accounts-payable and aging reports for the corporate office and managed locations.
- Evaluate approved obligations and determine which invoices are ready to be scheduled for payment in accordance with established procedures, payment terms, available documentation and management direction.
- Prepare payment selections and process vendor payments accurately and on time.
- Prepare and print checks using the corporate-office check printer.
- Maintain secure control over check stock, payment records and supporting disbursement documentation.
- Respond to vendor and property questions regarding invoice status, payment timing and payment discrepancies.
- Research returned checks, voids, duplicate payments, credit balances and other accounts-payable issues.
- Maintain organized electronic and physical records for invoices, approvals, payments and tax filings.
- Review payroll information submitted by corporate and property teams for completeness and accuracy.
- Identify missing, inconsistent or questionable payroll information and coordinate corrections before payroll is finalized.
- Process recurring payroll through the company’s payroll platform according to established schedules and procedures.
- Review payroll reports and retain required supporting documentation.
- Protect employee payroll, banking, tax and other confidential information.
- Prepare and file required monthly occupancy tax returns for applicable locations and taxing authorities.
- Prepare and file required monthly sales tax returns.
- Maintain tax-filing calendars, payment confirmations and supporting records.
- Follow up with General Managers and property teams to ensure required accounting reports are completed accurately and submitted on time.
- Review submitted reports for obvious omissions, inconsistencies or unresolved items and communicate needed corrections.
- Coordinate with outside accounting and software-support representatives regarding system, reporting and accounting-support matters.
- Use Microsoft Excel and other office applications to organize data, prepare schedules and track outstanding items.
- Follow company accounting procedures, internal controls and document-retention requirements.
- Assist with accounting research, reporting support and special projects as assigned.
- Perform other reasonably related duties needed to support the corporate office and managed locations.
Qualifications
The successful candidate will combine practical accounts-payable and payroll experience with strong organization, sound judgment and a high level of accuracy. This position requires someone who can manage recurring deadlines, communicate professionally with company leaders and vendors, and follow established financial controls without requiring constant supervision.
Required
- High school diploma or equivalent.
- At least two years of experience in accounts payable, payroll processing, bookkeeping, accounting support or a closely related position.
- Hands-on experience reviewing invoices and processing vendor payments.
- Experience preparing or supporting check runs.
- Experience using a payroll, accounting or enterprise financial system.
- Working knowledge of accounts-payable procedures, invoice documentation and payment controls.
- Ability to review detailed financial information and identify missing, duplicate or inconsistent items.
- Ability to manage recurring payroll, payment and filing deadlines.
- Proficiency with Microsoft Excel, Outlook and other standard office applications.
- Strong mathematical, data-entry and recordkeeping skills.
- Strong attention to detail and commitment to accuracy.
- Ability to organize work across multiple companies, locations or operating entities.
- Ability to communicate professionally with General Managers, corporate leaders, vendors and outside service providers.
- Ability to exercise appropriate judgment while following established approval and payment procedures.
- Ability to handle payroll, banking, vendor and business information with strict confidentiality.
- Dependable attendance and the ability to work onsite in the Mid-Cities area of Dallas-Fort Worth, Monday through Friday.
- Ability to successfully complete applicable pre-employment requirements.
Preferred
- Previous accounting experience in a multi-location or multi-entity organization.
- Experience supporting multiple properties, locations or legal entities.
- Experience using an industry-specific accounting platform.
- Experience processing payroll through a third-party payroll system.
- Experience preparing occupancy tax, sales tax or other recurring governmental filings.
- Experience reviewing accounts-payable aging and selecting approved invoices for payment.
- Experience working directly with General Managers or decentralized operating locations.
- Experience with vendor account research, statement reconciliation and payment-discrepancy resolution.
- Previous hospitality, property-management or related industry accounting experience.
- Associate or bachelor’s degree in accounting, finance, business administration or a related field.
Travel Requirements
- Regular travel is not a primary function of this position.
- This position is based at the company’s corporate office in the Mid-Cities area of Dallas-Fort Worth.
Schedule
- Monday through Friday
- Regular daytime business hours
- Full-time schedule
- Onsite corporate-office position
- Remote and hybrid work are not available
- Consistent onsite availability is required to prepare checks and support corporate accounting needs
Job Type
Pay
- $25.00 per hour
- Starting pay will be based on relevant accounts-payable and payroll experience, multi-location accounting experience, tax-filing knowledge, system proficiency and demonstrated ability to independently perform the position’s responsibilities
Benefits
Eligible employees may be offered:
- Health, dental and vision insurance
- 401(k) with company contribution
- Paid time off
- Holiday pay
- Employee discounts and perks, when applicable
- Growth and advancement opportunities with an established company
Join Our Team
This is an excellent opportunity for an accounting professional who enjoys detailed work, recurring deadlines and supporting multiple operating locations. You will play an important role in helping the company pay vendors accurately, process payroll on time, meet tax-filing requirements and maintain consistent accounting practices throughout the organization.
If you are dependable, organized and committed to accurate financial work, we encourage you to apply.
Pay: $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Accounts payable: 1 year (Preferred)
- Payroll: 1 year (Preferred)
- Hotel: 1 year (Preferred)
- Accounting: 1 year (Preferred)
Work Location: In person
