Job Summary
Medex Supply is seeking a highly organized and detail-oriented Accounts Receivable (AR)
Representative to join our finance team. This is a standalone, full-cycle AR role — you will be the
single point of ownership for all accounts receivable operations across the company. The ideal
candidate is a self-starter who thrives in an autonomous environment, communicates confidently
with internal leadership, and takes pride in maintaining accurate, up-to-date financial records.
Invoicing & Billing
- Generate and issue accurate customer invoices in a timely manner for all completed
shipments
- Ensure 100% of shipments are invoiced — conduct regular reconciliation between
shipping/fulfillment records and billing to catch any uninvoiced orders
- Review and verify invoice accuracy including pricing, quantities, purchase order references,
and customer details prior to submission
- Reissue corrected invoices as needed and maintain organized invoice records
Collections & Account Management
- Monitor all outstanding customer balances and proactively follow up on overdue accounts
via phone, email, and written correspondence
- Establish and maintain professional relationships with customer billing contacts to facilitate
timely payment
- Escalate delinquent accounts according to company policy and coordinate with
management or legal counsel when necessary
- Document all collection activities and maintain detailed notes in the AR system
Payment Application & Prepayments
- Process and accurately apply all incoming payments (checks, ACH, wire transfers, credit
cards) to the correct customer accounts and invoices
- Apply customer prepayments and deposits to invoices upon order fulfillment, ensuring
proper accounting treatment
- Identify and resolve unapplied cash, overpayments, and short payments in a timely manner
- Coordinate with customers and internal teams to resolve payment discrepancies
Reporting & CFO Communication
- Prepare and deliver regular AR aging reports and cash flow summaries to the CFO
- Provide weekly and monthly AR performance updates including DSO (Days Sales
Outstanding), collection rates, and outstanding balances by customer
- Develop and present ad hoc analyses as requested by the CFO or senior leadership
- Maintain and continuously improve AR reporting templates and dashboards
Process & Compliance
- Own and document all AR processes, procedures, and internal controls
- Ensure compliance with company credit and collections policies
- Assist in month-end and year-end close processes including AR reconciliations and balance
confirmations
- Coordinate with the broader accounting team during audits and financial reviews
- Identify and recommend process improvements to increase efficiency and reduce DSO
Pay: $30.00 - $50.00 per hour
Work Location: In person
