Job Summary
We are seeking a detail-oriented and highly organized Title Clerk to join our legal administrative team. In this pivotal role, you will manage and process vehicle title documentation, ensuring accuracy and compliance with legal standards. Your expertise will support smooth transaction workflows, facilitate effective communication with clients and internal teams, and uphold the integrity of all legal and administrative procedures related to vehicle titles. This position offers an exciting opportunity to contribute to a dynamic legal environment where precision and efficiency are paramount.
Duties
- Prepare, review, and process vehicle title documents, ensuring all information is accurate and complete.
- Maintain comprehensive case management records using software such as iManage and other document management systems.
- Conduct legal research related to title regulations, lien filings, and ownership transfers to ensure compliance with applicable laws.
- Draft legal documents, correspondence, and reports with clarity, accuracy, and attention to detail.
- Perform data entry tasks within case management software, ensuring confidentiality of sensitive information.
- Proofread all documentation meticulously to prevent errors and ensure consistency with legal terminology.
- Communicate effectively with clients, dealerships, government agencies, and internal teams regarding title status updates or required actions.
- Organize filing systems for easy retrieval of documents; handle document scanning, indexing, and storage efficiently.
- Assist in legal discovery processes by gathering relevant documentation as needed for ongoing cases or audits.
- Support the legal team with administrative tasks such as scheduling appointments, managing deadlines, and handling confidential information discreetly.
Qualifications
- Proven experience in law office administration or legal support roles, preferably with paralegal experience or similar background.
- Strong analysis skills to interpret legal documents and identify discrepancies or issues promptly.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with case management software like iManage or equivalent systems.
- Excellent proofreading skills combined with a keen eye for detail; ability to draft clear and precise legal documents.
- Familiarity with legal terminology related to vehicle titles, liens, ownership transfers, and registration processes.
- Demonstrated organizational skills for managing multiple files simultaneously while maintaining accuracy.
- Experience handling confidential information responsibly in accordance with privacy standards.
- Effective client communication skills—professionalism combined with a service-oriented approach.
- Ability to perform data entry accurately under tight deadlines; strong technical proficiency across relevant platforms.
- Previous law office experience involving legal research or discovery is highly desirable.
Join us in this energetic environment where your meticulous work directly supports our commitment to excellence in legal administration!
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Title Clerk: 2 years (Required)
License/Certification:
- Certified Notary Public (Required)
Work Location: In person
