We are looking for a motivated, highly organized, and detail-oriented Office Administrator/Real Estate Assistant to join our growing real estate team. This is a fast-paced position for someone who enjoys variety, takes initiative, and thrives in a busy environment. No two days are the same—you'll be supporting successful Realtors with daily operations while helping create an exceptional experience for our clients.
The ideal candidate is confident, personable, and able to build relationships with clients while maintaining a high level of professionalism. You should be an excellent communicator with strong writing skills, be comfortable learning new technology, and have the ability to think outside the box to improve systems and streamline everyday business operations. If you enjoy taking ownership of projects, solving problems, and staying organized while juggling multiple priorities, we'd love to meet you.
Responsibilities
- Welcome clients and visitors while creating a friendly, professional first impression.
- Answer phones, emails, and text messages with excellent customer service.
- Assist the Realtors with daily administrative tasks and personal assistant duties.
- Manage calendars, appointments, and scheduling.
- Navigate multiple real estate software platforms and quickly adapt to new technology.
- Prepare documents, organize files, and maintain accurate records.
- Assist with billing, bookkeeping, coding, and transaction-related paperwork.
- Coordinate marketing campaigns, social media content, and client communications.
- Help create efficient systems and improve office processes.
- Run business-related errands and assist with event preparation when needed.
- Maintain office organization and ensure supplies and materials are readily available.
- Support the team wherever needed to keep operations running smoothly.
Requirements
- Highly organized with exceptional attention to detail.
- Strong work ethic and ability to take direction while working independently.
- Excellent written and verbal communication skills.
- Friendly, professional, and confident interacting with clients.
- Strong computer skills and the ability to quickly learn new software programs.
- Experience with Microsoft Office, Quickbooks, Social MEdia Platforms and general office technology.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Creative problem-solving skills with the ability to think outside the box.
- Marketing and social media experience.
- Bookkeeping or billing experience is preferred but not required.
- Valid driver's license and reliable transportation for business-related errands.
- Reliable and timely.
- Wear professional attire everyday.
What We're Looking For
This position is ideal for someone who enjoys staying busy and takes pride in keeping everything organized behind the scenes. You'll wear many hats—from office administration, accounting, marketing to client care and personal assistant tasks. Most days you'll be behind a computer, while others you'll be preparing marketing materials, running errands, helping at events, or assisting with listings and preparing for closings.
If you're someone who loves creating order, enjoys helping people, embraces change, and wants to be part of a growing real estate team that values initiative, professionalism, and teamwork, community involvement we'd love to hear from you.
How do I apply?
First step is applying with your resume.
Pay: From $20.00 per hour
Benefits:
Willingness to travel:
Work Location: In person
