Overview
We are seeking an energetic and organized Front Desk Receptionist/Treatment Plan Coordinator to be the welcoming face of our office. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience. Your multitasking skills and friendly demeanor will help maintain smooth office operations, manage communication channels, and support administrative functions. This paid position offers an exciting opportunity to develop your office management skills in a dynamic environment.
Duties
- Greet visitors warmly and direct them appropriately, ensuring a positive first impression
- Manage multi-line phone systems with professionalism, answering inquiries and routing calls efficiently
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain accurate records through data entry, filing, and document proofreading
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
- Support office management tasks such as supply inventory, basic bookkeeping with QuickBooks, and organizing files
- Provide exceptional customer support by addressing questions promptly and courteously
- Assist with clerical duties including typing reports, proofreading documents, and maintaining office cleanliness
Qualifications
- Proven office experience or administrative background with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Experience with multi-line phone systems and phone etiquette essential for effective communication
- Bilingual abilities are highly desirable to serve diverse clients and visitors effectively
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Knowledge of QuickBooks or bookkeeping experience is a plus for supporting financial tasks
- Previous experience as a dental or medical receptionist or personal assistant is beneficial but not required
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
Join our team to bring your administrative talents to life! We value proactive individuals who thrive on delivering excellent customer service while supporting daily office operations. This role is perfect for motivated candidates eager to grow their career in office management and reception services.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
